What are the responsibilities and job description for the Accounting Associate position at Illinois College?
Job Details
The Accounting Associate serves as a welcoming first point of contact for employees and students of the College. This position assists employees and students on a daily basis with their purchasing and reimbursement requests, processes petty cash requests, assists with student payroll, maintains a cash drawer, and answers phones.
Essential Functions
The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.
• Work with accounts payable coding invoices and verifying proper account numbers
• Review requisitions and reimbursements for proper approval and supporting documentation
• Assist with reconciling Purchasing card transactions
• Assist with maintaining the electronic workflow process for purchasing
• Assist Accounts Payable Coordinator with organizing checks and preparing them for mailing
• Assist students with setting up direct deposit for refunds and reimbursements
• Reconcile the daily cash drawer
• Manage vendor onboarding and maintaining current addresses
• Prepare unclaimed property letters and monitor stale dated checks
• Assist student organizations with agency account activity reports
• Assist department heads with budget questions
• Review and process Development contributions
• Prepare and review monthly capital budget and project reports
• Reconcile prepaid expense assets on a monthly basis
• Assist with fixed asset management
• Issue receipts to customers
• Prepare and post journal entries
• Prepare daily IC Store transactions and deposits
• Record monthly ACH utility payments
• Assist with audit requests and reconciliations
• Prepare and post daily FSA and DCA claims
• Prepare and post campus mailing postage transactions
• Collaborate with the campus on billing third parties for rental of facilities and events
• Function as a substitute for the Accounts Payable Coordinator, as necessary
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Associates or Bachelors degree preferred, or 10 years of Accounting and Financial experience
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Intercultural competency; ability to work with individuals of diverse backgrounds
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Advanced level of detail orientation, trustworthiness, and confidentiality required
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Ability to develop and maintain collaborative working relationships, engage in creative problem-solving and extend enlightened hospitality when working with others
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Ability to communicate effectively, both orally and in writing
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Proficient in Microsoft Excel and Word
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Effective time management and prioritization skills
Salary Range: $17.00 - $21.00
Benefits Information: To view benefit information related to this position, please visit this link.
Salary : $17 - $21