Human Resources Specialist/Office Manager

Company Description Ilex Construction, Inc. is a full-service employee-owned construction firm with nearly 30 years of specialty building experience and a portfolio of architecturally designed projects. The company is dedicated to delivering high-quality construction and renovation work while providing attentive, client-focused service. Ilex emphasizes quality craftsmanship, supported by experienced and professional project management and field teams. The firm values clear communication, accounting transparency, and careful cost control to consistently meet client budgets and schedules. These practices help build long-term client relationships based on trust and reliability.

Role Description The Human Resources Specialist/Office Manager is a full-time, on-site role based in Charlottesville, VA. This position manages day-to-day HR activities, including maintaining employee records, administering benefits, supporting recruitment and onboarding, and ensuring compliance with HR policies and procedures. The role also involves coordinating office operations, such as organizing schedules, managing office supplies, supporting accounting and payroll processes, and serving as a point of contact for staff and vendors. This role will work closely with the Accounting Team and the ESOP partners to ensure annual stock allocations. The specialist/manager will assist leadership with personnel-related matters, help foster a positive workplace culture, and contribute to efficient communication across project management and field teams. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Qualifications

• Experience in Human Resources (HR) with knowledge of HR Management practices and HR Policies.
• Ability to manage Employee Benefits, including enrollment, changes, and communication to staff.
• Skills in Personnel Management, including supporting recruitment, onboarding, performance processes, and employee relations.
• Strong organizational, time-management, and office administration skills; experience as an office manager or in a similar role is preferred.
• Solid understanding of basic accounting or payroll processes and comfort working with HR/office software tools.
• Excellent written and verbal communication skills, with the ability to interact effectively with team members at all levels.
• Ability to maintain confidentiality, handle sensitive information, and ensure compliance with applicable employment laws.
• High school diploma required; associate or bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• Experience in construction or related industries is beneficial but not required.

Benefits Include:

100% Employer Paid Health for Employee

401K Match Program

ESOP Stock Allocations after eligibility requirements

PTO

Family Leave

Continuing Education Assistance