Facilities Coordinator

About the Role

Experienced, hands-on Facilities Coordinator to oversee day-to-day workplace operations for a corporate office in New York City. This individual will take ownership of office readiness, vendor coordination, conference room operations, workplace technology, and employee experience.

The ideal candidate is proactive, highly organized, and comfortable working independently in a fast-paced corporate environment. This is an opportunity for an experienced facilities professional to demonstrate leadership capabilities and potentially progress into a Facilities Manager role following an initial 90-day trial period.

Key Responsibilities

Workplace & Facilities Operations

• Oversee daily office operations to ensure the workplace is organized, fully functional, and ready for employees and visitors.
• Manage office readiness, including conference rooms, audiovisual equipment, workplace technology, pantry supplies, and catered meals.
• Coordinate room bookings, meeting schedules, office access, and day-to-day workplace requests.
• Identify and resolve operational issues promptly, escalating as needed.

Vendor & Service Provider Management

• Coordinate outsourced service providers, vendors, and building management to ensure services are delivered effectively.
• Monitor vendor performance, address service issues, and follow up on outstanding requests.
• Coordinate maintenance, repairs, supplies, and other facilities-related services.
• Serve as the primary on-site point of contact for day-to-day operational matters.

Planning & Workplace Experience

• Coordinate office meetings, events, catering, and other workplace activities.
• Anticipate operational needs and proactively address potential issues.
• Maintain a professional, welcoming, and well-organized workplace experience.
• Support access control procedures and ensure workplace protocols are followed.

Leadership & Development

• Take ownership of location-level operations and demonstrate sound judgment in resolving issues independently.
• Build strong working relationships with internal stakeholders and external service providers.
• Demonstrate the leadership, planning, and decision-making skills needed to potentially progress into a Facilities Manager role.

Qualifications

• 5 years of experience in facilities coordination, workplace operations, office management, or a related field.
• Strong knowledge of facilities systems, vendor coordination, scheduling, planning, and operational execution.
• Experience coordinating multiple vendors and outsourced workplace services.
• Familiarity with conference room technology, AV equipment, office access systems, and workplace support services.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently, prioritize competing requests, and take ownership of day-to-day operations.
• Previous supervisory or management experience is preferred but not required.
• A proactive, service-oriented approach and the ability to remain calm under pressure.

Opportunity for Advancement

The successful candidate will initially join as a Senior Facilities Coordinator for a 90-day trial period. Based on performance, leadership capability, and business needs, the role may progress into a Facilities Manager position with broader responsibility for workplace operations and service delivery.