Administrative Assistant $25-$28/HR

Administrative Assistant – (Newark, DE)

$25-$28/HR Benefits

We are seeking a detail-oriented, highly organized Administrative Assistant to support a group of senior managers. Our Client is a leading supplier of industrial gases and welding solutions, offering the opportunity to join an established company that supports a wide range of industries and essential operations.

You’ll have the chance to contribute to a collaborative team, build valuable administrative and operational skills, and grow your career with a company focused on safety, service, and innovation.

Duties and Responsibilities:

• Manage calendars, schedule appointments, and organize meetings and events for the group
• Arrange domestic and international travel, including flights, hotels, and rental cars, as well as passports and visas for the group
• Prepare agendas and coordinate travel arrangements for visiting guests
• Review email and proactively handle routine correspondence
• Interact professionally with business contacts both inside and outside the company
• Prepare monthly expense reports and review expense reports and purchasing card (VISA) transactions for accuracy and policy compliance
• Assist with the budget process by reviewing and analyzing monthly expenses, and track expenses in Vista Plus and the Oracle GL database
• Process purchase orders and requisitions, and set up new vendors in Oracle
• Process confidential personnel paperwork, including employee requisitions, pay increase forms, relocations, and terminations, with the highest degree of professionalism and discretion
• Maintain office files, records, and personnel files
• Manage office supplies, mail, phone coverage, and other general administrative duties
• Coordinate office space, moves, and relocations
• Schedule and attend monthly safety meetings, support building safety requirements, and promote good housekeeping and a safe work environment
• Drive projects through to completion
• Develop a strong understanding of the organization, its policies, procedures, and personnel in order to exercise independent judgment on routine issues
• Maintain strict confidentiality at all times

Qualifications:

• High school diploma or equivalent
• 2–5 years of administrative experience supporting senior managers
• Bachelor’s degree (preferred)
• Excellent written and verbal communication skills, with the ability to interact with executive-level customers
• Strong attention to detail and accuracy
• Demonstrates tact and integrity when working with internal and external customers
• Ability to prioritize work and manage multiple tasks efficiently
• Typing speed of at least 60 WPM
• Practical business knowledge and the ability to work well in a team environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace
• Thorough knowledge of Oracle (Purchasing) and Vista Plus
• Professional appearance and attitude

Diversity and Equality:

Ikon Search is an equal opportunity employer, meaning all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We ensure that all individuals with disabilities are provided with reasonable accommodation to participate in the job application and interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.