Accounting Clerk & Systems Coordinator

Company Overview

Athena Property Services is a growing full service real estate management, maintenance, and construction company based in Cape Girardeau, Missouri. The company manages 360 homes and a small number of commercial properties with a construction division that performs both outside service and maintenance work and major renovation and improvement projects throughout the region. The company is locally owned and has been in business since 2008.

Position Summary

We are hiring an Accounting Clerk & Systems Coordinator to join our office. This is a hands-on clerical accounting role — entering transactions, processing invoices, and supporting reconciliations across Appfolio and QuickBooks Online — paired with a special project mandate: this person will be a key partner in fully integrating our accounting and project management software (Appfolio, QuickBooks Online, and Contractor Foreman) and in building new, time-saving processes across our two related companies.

This is a good fit for someone who is comfortable with the detail and repetition of day-to-day accounting data entry, but who also enjoys mapping out a process, spotting where steps are duplicated or breaking down, and helping put a better system in place.

Key Responsibilities

Day-to-Day Accounting & Data Entry

• Enter and code accounts payable and accounts receivable transactions in Appfolio and QuickBooks Online.
• Process vendor invoices, tenant charges, and intercompany billing between the real estate holding companies and the management company.
• Enter job costs, labor time, and materials into Contractor Foreman for construction and maintenance projects.
• Assist with bank and credit card reconciliations across entities.
• Maintain accurate, well-organized digital records and supporting documentation for all transactions.
• Support month-end close by preparing schedules, reports, and account reconciliations as directed by the head accountant/bookkeeper.
• Respond to routine billing and account questions from tenants, vendors, and staff.

Systems Integration & Process Improvement

• Serve as the office's point person for connecting Appfolio, QuickBooks Online, and Contractor Foreman so data flows between systems with as little duplicate entry as possible.
• Document current manual workflows, identify redundant or error-prone steps, and propose and help implement improvements.
• Research and help evaluate integration tools, add-ons, or middleware that connect our systems.
• Build and maintain simple, clear process documentation (SOPs) so procedures are consistent and repeatable.
• Train other team members on new workflows and system updates as they are rolled out.
• Partner with the head accountant/bookkeeper and project manager to keep intercompany billing between the holding companies and the management company accurate and timely.

Qualifications

Required

• 1–3 years of experience in accounting or bookkeeping clerical work (accounts payable/receivable, data entry, reconciliations).
• Working knowledge of QuickBooks Online or comparable accounting software.
• Comfortable learning new software systems quickly and thinking through how different systems can work together.
• Strong attention to detail and comfort with focused, repetitive data entry.
• Basic proficiency in Excel or Google Sheets.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple tasks and deadlines across two related companies.

Preferred

• Experience with Appfolio, Contractor Foreman, or similar property management or construction project management software.
• Background in real estate, property management, or construction accounting.
• Prior involvement in a software implementation, system migration, or process-improvement project.

What Success Looks Like

• Day-to-day AP/AR and job-cost entry across Appfolio, QuickBooks Online, and Contractor Foreman is accurate, current, and requires minimal cleanup at month-end.
• Duplicate data entry between systems is identified and reduced through better workflows or integrations.
• Core accounting processes are documented in simple SOPs that any team member could follow.
• Intercompany billing between the holding companies and the management company is timely and well-supported.

Schedule & Location

This is a full-time, in-office position based at our Cape Girardeau, Missouri office, working alongside the rest of the accounting and operations team.

If you are interested in talking to us about joining our team, please submit your resume to careers@rentathena.com.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• accounting: 1 year (Required)

Work Location: In person

Salary : $21 - $25