Executive Coordinator

Ike Box in Salem, OR is looking for one executive coordinator to join our Leadership Team. We are located on 299 Cottage St Ne. Our ideal candidate is self-driven, organized, motivated, and engaged.

Executive Coordinator duties include:

1. Providing support to the Executive Team (Executive Director, DIrector of Social Enterprise, Director of Operations):

• Oversee their schedules and calendars, including the planning of daily tasks as needed;
• Foresee events on the horizon that will require directors' significant time and preparation;
• Provide administrative support for the IKE Quest program;
• Maintain essential systems and processes, such as onboarding new employees, keeping accurate personnel records, and established document practices.

2. Meeting with leadership groups (Board, Executive Team, Management Team), keeping accurate records of key decisions and commitments, and following through with individuals as needed.

3. Providing support for Board and Committee activities:

• Document preparation for meetings;
• Development and periodic review of Board's annual calendar;
• Meeting logistics, notices and other communications;
• Attend any board or committee meetings as assigned by Executive Director.

4. Assist the Manager of Development in maintaining donor and development systems, including:

• Donor Relations—manage database, keep updated lists of prospective and existing donors, provide support for meaningful donor communication.
• Grants—monitor timelines and activities for grant applications, assist with tracking, record keeping, and reporting during active period.

5. Support Executive leadership and Development manager with fundraising plans.

6. Serve on Events Committee and coordinate associated tasks.

Qualifications:

• Excellent verbal and written communication.
• Proficiency in Donor Perfect, Microsoft OfficeSuite, SharePoint, etc.
• Experience or capacity to learn database management.
• Experience or capacity to learn production of newsletters, flyers, brochures, etc.
• Proficiency with task and project management.

Compensation:

• 30-40 hours is preferred. Salary range $45,000-55,000 based on experience and hours per week.
• Eligible for SIMPLE IRA with up to 3% Employer Match.
• Eligible for Health Share for access to Direct Primary Care.

Available shifts and compensation: Available shifts all days except Sundays and Saturdays. Compensation depends on your experience.

About IKE Box: Isaac's Downtown is looking for an individual to join our team. Our ideal candidate is self-driven, motivated, and reliable.

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