What are the responsibilities and job description for the Warehouse Administrator position at IK Hofmann?
We are looking for a Warehouse Admin who excels in operating a forklift and possesses strong warehouse management skills. The Warehouse Administrator supports daily warehouse operations by handling administrative tasks, maintaining accurate records, and ensuring effective communication between warehouse staff, management, and external partners. This role is essential in maintaining inventory accuracy, compliance, and operational efficiency in a fast-paced warehouse environment.
Key responsibilities include:
Perform daily administrative duties to support warehouse operations
Maintain accurate records for inventory, shipping, receiving, and timekeeping
Process inbound and outbound documentation (BOLs, packing slips, delivery logs)
Enter and update data in warehouse management systems (WMS) and spreadsheets
Monitor attendance, time punches, and assist with payroll documentation
Communicate with warehouse staff, supervisors, carriers, and vendors
Prepare daily, weekly, and monthly operational reports
Assist with onboarding paperwork and employee file maintenance
Ensure compliance with company policies, safety standards, and procedures
Resolve discrepancies related to inventory, shipments, or documentation
Support audits and assist with corrective actions when needed
Qualifications and Skills:
High school diploma or GED required (Associate’s degree preferred)
1–3 years of warehouse, logistics, or administrative experience
Proficiency in Microsoft Office (Excel, Word, Outlook)
Experience with WMS, ERP, or timekeeping systems preferred
Strong organizational and time-management skills
Attention to detail and accuracy
Ability to multitask in a fast-paced environment
Strong written and verbal communication skills
Minimum Essential Requirements:
- While performing the duties of this job, the employee must be able to remain stationary throughout the 8-10 hour shift
- Must be able to move material up to 50 lbs.
Needs to occasionally move about inside the warehouse and office to access cargo shipments and airwaybills.
Work Environment :
- Warehouse/office hybrid environment
- Climate controlled facility
Payrate: $20
Shift: Monday - Friday 8:00 am - 5:00pm
Off Days: Saturday and Sunday
Benefits:
- Medical, Dental & Vision
- Prescription Drug Discounts
- Short-Term Disability, Accident, Critical Illness, and Life Insurance Package
- 401k/ Roth
- PTO after a probationary period
- Referral Program that offers $50 to both you and your referral after they work 80 hours
ABOUT US
I.K. Hofmann USA offers staffing & HR services in sectors like light industrial, automotive, aviation, logistics & professional. As an ISO 9001 certified firm, we prioritize service quality and deeply care for our employees. Founded in Germany, our parent company I.K. Hofmann GmbH, is a woman-owned business with branches across Austria, Czech Republic, Germany, Italy, Slovakia, Hungary and the US.
We are proud to be an equal opportunity employer and celebrate our employees' differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Veteran status, or any other protected classes. Must be eligible to work in the United States for any company without sponsorship. Must be eligible to work in the United States for any company without sponsorship. By entering my mobile number and submitting this application, I give my express written consent to receive text messages from, or on behalf of, I.K. Hofmann USA at the mobile telephone number provided for employment-related communications, notices, and updates, including via an automatic telephone dialing system. Consent is not required. Standard message and data rates may apply. Reply STOP to opt out. For California residents, please see our Employee & Applicant Notice at Collection & Privacy Policy for additional California-specific information here. We may use an Automated Employment Decision Tool (AEDT) to assist with initial prescreening; we provide required advance notice and a published bias-audit summary here.
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