What are the responsibilities and job description for the Office Manager Needed in Adairsville, Day Shift, $65,000, Annually - Great Benefits! position at IK Hofmann?
I.K. Hofmann USA has a need for an Office Manager in Adairsville, Ga.
Job Duties/Responsibilities:
*Financial & Accounting (QuickBooks, AP/AR)
Accounts Payable (AP): Process vendor invoices, match purchase orders or packing slips, schedule and issue payments (checks, ACH, wire transfers), and maintain clean vendor records.
Accounts Receivable (AR): Generate and send customer invoices, post incoming payments, manage deposits, and follow up on overdue accounts or aging reports.
Bookkeeping & Reconciliation: Perform daily transaction entry, bank and credit card reconciliations, and expense report tracking in QuickBooks.
Month-End Support: Prepare financial records, organize receipts, and coordinate with the external CPA or company accountant for month-end and tax-prep close.
*Office Management & Administration
Daily Operations: Manage general office workflows, facility upkeep, and inventory of office supplies.
Vendor & Client Relations: Serve as a primary point of contact for incoming phone calls, emails, and vendor/client inquiries.
Administrative Support: Assist company leadership and staff with scheduling, meeting coordination, document formatting, and project tracking.
Recordkeeping: Maintain organized digital and physical filing systems for company documents, contracts, and compliance records.
*Qualifications & Skills
Experience: 2–5 years of combined experience in office management, bookkeeping, or administrative support with some AP/AR duties.
*Software Proficiency:
Solid, hands-on experience with QuickBooks (QuickBooks Online or Desktop).
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) or Google Workspace.
Essential Job Functions:
• Must be able to move up to 30lbs.
• Must be able to remain in a stationary position for some parts of the day
• Must be able to position oneself to access equipment, as needed
Work Environment:
• Must be able to wear protective gear such as work boots
• Are sometimes exposed to very hot or very cold temperatures. Workspaces may not be temperature-controlled.
• May have to get into awkward positions to reach cramped workspaces.
Schedule:
• Monday- Friday 8AM - 5PM
Payrate:
• $65,000 annually, with a higher starting salary dependent on experience
Benefits:
• Medical
• Prescription Drug Discounts
• Dental & Vision
• Short Term Disability
• Accident, Critical Illness, and Life Insurance Package
• 401k-Traditional & Roth Options
• Employee Discount Program
• Referral Program that offers $50 to both to you and your referral after they work 80 hours
ABOUT US:
We are proud to be an equal opportunity employer and celebrate our employees' differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Veteran status, or any other protected classes. Must be eligible to work in the United States for any company without sponsorship. Must be eligible to work in the United States for any company without sponsorship. By entering my mobile number and submitting this application, I give my express written consent to receive text messages from, or on behalf of, I.K. Hofmann USA at the mobile telephone number provided for employment-related communications, notices, and updates, including via an automatic telephone dialing system. Consent is not required. Standard message and data rates may apply. Reply STOP to opt out. For California residents, please see our Employee & Applicant Notice at Collection & Privacy Policy for additional California-specific information here. We may use an Automated Employment Decision Tool (AEDT) to assist with initial prescreening; we provide required advance notice and a published bias-audit summary here.
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