What are the responsibilities and job description for the Part Time Administrative Assistant position at iiM GmbH?
Responsibilities
Reporting to the Managing Director and Site Lead, you will be responsible for coordinating the daily operations of our office, administrative duties as needed ensuring efficiency and supporting the Ai team
Your Job Profile
Schedule: M- Th or Tu- Th part time hours- can be discussed
Essential Duties:
Competitive benefits package including Paid Time Off and Paid holidays. Medical, Dental & Vision insurance in addition to Life insurance.
Starting pay at $18/hour
About Us
Exaktera brings together world-class brands in lasers, LEDs, and optical systems delivering reliable, high-performance solutions to OEMs and end-users worldwide. In industrial, medical and machine vision markets, our technologies power progress where light matters most. With a global footprint and deep technical expertise, Exaktera provides customers with a single, trusted partner for advanced optical components, systems, and enclosures. Our brands combine decades of engineering excellence with proven application knowledge, ensuring the highest performance, reliability, and value.
Reporting to the Managing Director and Site Lead, you will be responsible for coordinating the daily operations of our office, administrative duties as needed ensuring efficiency and supporting the Ai team
Your Job Profile
Schedule: M- Th or Tu- Th part time hours- can be discussed
Essential Duties:
- High level of support to Managing Director & Site Lead with administrative duties, including preparing reports where needed
- Coordinate office operations, protocols and procedures
- Responsible for company-wide communications
- Maintain & organize files, records and documents for the site
- Coordinate schedules & appointments to support
- Order office supplies, coordinate contractors/facilities maintenance including building security responsibility
- Responsible for ordering food, picking up food and coordination with meetings. This includes ordering and ensuring employee snacks continue to be stocked at all times.
- Participate in Health & Safety committee meetings, responsible for meeting minutes & distribution/posting of minutes
- Assist in budgeting & other financial tasks
- Any other duties assigned by the Managing Director & Site Lead
- Strong organization skills with the ability to prioritize tasks effectively
- Excellent communication skills
- Strong attention to details
- Proven track record in team management & development
- Experience in budgeting, vendor management, and schedule coordination.
- Proficiency in Paylocity and other office management software
- Proficiency in MS Word, Excel & PowerPoint
- Ability to handle confidential information with discretion and professionalism.
Competitive benefits package including Paid Time Off and Paid holidays. Medical, Dental & Vision insurance in addition to Life insurance.
Starting pay at $18/hour
About Us
Exaktera brings together world-class brands in lasers, LEDs, and optical systems delivering reliable, high-performance solutions to OEMs and end-users worldwide. In industrial, medical and machine vision markets, our technologies power progress where light matters most. With a global footprint and deep technical expertise, Exaktera provides customers with a single, trusted partner for advanced optical components, systems, and enclosures. Our brands combine decades of engineering excellence with proven application knowledge, ensuring the highest performance, reliability, and value.
Salary : $18