What are the responsibilities and job description for the Entry Writer / Import Operations Coordinator position at iiicareer | Interesse International Inc.?
Entry Writer / Import Operations Coordinator
- Wood Dale, IL (Chicago Area)
- Full-time / Permanent
- Monday–Friday, 9:00 AM – 6:00 PM
- $30–40/hour（$62,400–$83,400/year）
- Non-Exempt
A well-established Japanese logistics company is seeking an experienced Entry Writer / Import Operations Coordinator to support air and ocean import operations.
This is a great opportunity for someone who enjoys working in a fast-paced international logistics environment and has strong attention to detail, customer service skills, and import documentation experience. A leading Japanese logistics company is seeking an experienced Entry Writer (Air & Ocean) to support import customs brokerage and logistics operations.
Key Responsibilities
Customs Declaration / Compliance
- Prepare and submit all necessary shipping information and customs declaration documents to the appropriate government agencies for timely cargo clearance
- Ensure customs declarations are completed accurately and in accordance with regulations
- Support timely customs processing requests from internal sales departments
Customer Quotations
- Research and provide quotations for current and prospective customers
Logistics Coordination
- Follow import department procedures and support daily logistics operations
- Communicate effectively with shippers, trucking companies, airlines, and customers
- Coordinate pickup and delivery schedules with carriers and customers
- Track freight and provide shipment status updates to customers
- Troubleshoot logistics issues and resolve operational matters in a timely manner
- Communicate with the head office regarding shipments, contracts, and related matters as needed
- Perform other logistics-related tasks as assigned
Data Entry / Billing Support
- Enter shipment and contract information into the company database accurately
- Support billing, payment processing, and freight charge verification
- Collect and verify freight charges and resolve discrepancies prior to vendor payment
- Assist with invoicing for air, ocean, and trucking files
Internal Communication / Compliance
- Participate in meetings and report issues to management as needed
- Ensure compliance with company policies, industry regulations, and confidentiality requirements
- Support process improvements and other departmental initiatives as appropriate
Qualifications
- 3–5 years of experience in import operations, freight forwarding, or customs documentation
- High school diploma or GED required
- Strong communication and coordination skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
- Professional, flexible, and able to respond effectively to multiple work demands
Preferred
- Customs Brokerage License is a plus, but not required
Salary : $62,400 - $83,400