What are the responsibilities and job description for the Reservations Supervisor position at IHMS LLC.?
JOB TITLE: Reservations Supervisor
DEPARTMENT: Reservations
REPORTS TO: Director of Reservations
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QUALIFICATION REQUIREMENTS:
- 2–4 years of hotel reservations experience, with at least 1 year in a supervisory role (preferably within a luxury environment).
- Proficiency in industry-standard software (e.g., Opera PMS, Synxis, or other CRS platforms).
- Exceptional leadership, interpersonal, and problem-solving abilities.
- Deep understanding of hotel facilities, services, and local area attractions to assist guests and staff.
- Highly detail-oriented and strong organizational skills.
- Reading, writing and oral proficiency in the English language.
- Typing skills needed, 40 wpm minimum. Typing test administered as part of interview process
- Exceptionally clear communication skills required
- Ability to close sales calls in a gracious and warm manner.
- Understanding of numbers
- Multi-lingual abilities is a plus
- Strong computer skills needed
JOB FUNCTIONS:
- Train, schedule, and motivate reservations agents, monitor call quality, and handle escalated guest concerns.
- Maximize room revenues and occupancy by monitoring booking trends, utilizing up-selling techniques, and analyzing the competitive set.
- Oversee the accuracy of room blocks, rates, and availability across Property Management Systems (PMS) and Central Reservations Systems.
- Coordinate closely with Front Desk, Sales, and Marketing teams to ensure VIP requests and promotional campaigns are executed flawlessly.
- Manage the Department's schedule when needed.
- Knowledge of commission and reconciliation process (e.g., Travel Agencies and OTAs).
- Process Reservations Incentives.
- Close cooperation with Accounting Department for commission process and required monthly reports.
- Monitoring all new and upcoming reservations in the system.
- Daily check on reports (e.g., cancellations, no show etc.).
- Flexible Schedule based on business requirements.
- Review daily forecast and availability.
- The ability to organize, sort and direct incoming mail for the department.
- The ability to handle several telephone calls at any given time.
- The ability to successfully complete a room reservation for any given time period knowing what types of accommodations, rates and special services are available. In addition, the ability to properly code all said reservations as to the rate type, source, travel agent, Sabre, etc.
- The ability to recite all information regarding hotel facilities, hours of operation, key personnel, special activities and functions in the hotel.
- The ability to reason what a potential guest is looking for in room accommodations and participate in problem-solving situations while keeping the Reservations Manager well informed.
- The ability to utilize the guest history program to ensure maximum accuracy and recognition.
- The ability to answer the telephone professionally and cheerfully, including transferring and routing misdirected calls and taking messages.
- The ability to utilize the computer system in retrieving, updating and inputting room reservations.
- The ability to give adequate directions to the hotel from any location.
- The ability to process internal reservations, management reservations, reservations from the Central Reservations Office, employee complimentary requests, rooming lists, group blocks, travel agent discounts, telexes and faxes.
- The ability to respond properly in any hotel emergency or safety situation.
- The ability to perform other tasks or projects assigned by hotel management and staff.
PHYSICAL, COGNITIVE, SOCIAL AND ENVIRONMENTAL REQUIREMENTS
NOTE: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
PHYSICAL DEMANDS ANALYSIS
Position: * Sitting in adjustable ergonomic chair without armrests
* Forearms on table
* Head/neck in midline; headset is used in telephone operation
* Standing/walking
Force: * 0 lbs.
* Computer use: Wrists rest on table in 20 degrees extension to operate keyboard, Head/neck rotation, Elbow flexion, Rapid finger motions
Repetitions:
* Sitting: 95% of the day
* Standing/walking: occasionally
* 1 x month, workers perform room inspections. This involves standing, walking, and moving in and out of positions, especially squatting, kneeling, and half-kneeling.
Sensory:
* Good speech and hearing necessary for talking on the telephone.
Salary : $38 - $41