What are the responsibilities and job description for the Surgery Scheduler - West Lake Surgery Center position at IHA?
Employment Type
Full time
Shift
Day Shift
Description
Purpose
The Surgery Scheduler is responsible for scheduling all surgical procedures & identifying resource (e.g., equipment, people, services) needs to support the daily operations for the Ambulatory Surgical Center (ASC) “Center.”
Note: “patients” refers to patients, clients, residents, participants, customers, members
Essential Functions
Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.
Work Focus: Performs clinical care activities (indirectly) for patients within the “scope of practice” laws & training received; Cares for patients safely by assisting in clinical care services or engaging in administrative activities (e.g., maintaining records or supplies) that enhance or improve coordination, preparation & flow of the care experience.
Process Focus: Knows, understands & incorporates basic or essential area of practice (document, coordinate, communicate) & training standards.
Communication: Uses clear, effective, respectful language & communication methods / means.
Environment: Performs work in a safe, engaging, collaborative & supportive manner; Influences the responsible use of resources; Accountable for continuous self-development & supporting the growth of others.
Maintains a working knowledge of applicable federal, state & local laws/regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices.
Functional Role (not inclusive of titles or advancement career progression)
Responsible for an administrative role to coordinate & facilitate patient care; Schedule outpatient surgeries & procedures; Obtain, add, or update scheduled patient clinical, demographic & financial / insurance information into Center systems; Coordinate / communicate with leadership resource (e.g., equipment, people, services) needs & distribute daily surgical schedule; Participate in quality / operations improvement processes; Track cancellations; Monitor / maintain / release block time; May provide coverage / backup to Center’s business office functions / roles (e.g., Receptionist / Admitting Clerk); Support medical record maintenance / updates & other clerical functions; Provide customer service to patients, families & members of the healthcare team.
Minimum Qualifications
High School diploma or GED. Two (2) years surgery scheduling experience.
Additional Qualifications (nice To Have)
Associate degree in business.
Physical & Mental Requirements & Working Conditions (General Summary)
Direct Healthcare Services / Indirect Healthcare / Support Services:
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Full time
Shift
Day Shift
Description
Purpose
The Surgery Scheduler is responsible for scheduling all surgical procedures & identifying resource (e.g., equipment, people, services) needs to support the daily operations for the Ambulatory Surgical Center (ASC) “Center.”
Note: “patients” refers to patients, clients, residents, participants, customers, members
Essential Functions
Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.
Work Focus: Performs clinical care activities (indirectly) for patients within the “scope of practice” laws & training received; Cares for patients safely by assisting in clinical care services or engaging in administrative activities (e.g., maintaining records or supplies) that enhance or improve coordination, preparation & flow of the care experience.
Process Focus: Knows, understands & incorporates basic or essential area of practice (document, coordinate, communicate) & training standards.
Communication: Uses clear, effective, respectful language & communication methods / means.
Environment: Performs work in a safe, engaging, collaborative & supportive manner; Influences the responsible use of resources; Accountable for continuous self-development & supporting the growth of others.
Maintains a working knowledge of applicable federal, state & local laws/regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices.
Functional Role (not inclusive of titles or advancement career progression)
Responsible for an administrative role to coordinate & facilitate patient care; Schedule outpatient surgeries & procedures; Obtain, add, or update scheduled patient clinical, demographic & financial / insurance information into Center systems; Coordinate / communicate with leadership resource (e.g., equipment, people, services) needs & distribute daily surgical schedule; Participate in quality / operations improvement processes; Track cancellations; Monitor / maintain / release block time; May provide coverage / backup to Center’s business office functions / roles (e.g., Receptionist / Admitting Clerk); Support medical record maintenance / updates & other clerical functions; Provide customer service to patients, families & members of the healthcare team.
Minimum Qualifications
High School diploma or GED. Two (2) years surgery scheduling experience.
Additional Qualifications (nice To Have)
Associate degree in business.
Physical & Mental Requirements & Working Conditions (General Summary)
Direct Healthcare Services / Indirect Healthcare / Support Services:
- Exposure to conditions which may be considered unpleasant to sight, touch, sound & / or smell. Occasional
- Exposure to fumes, odors, dusts, mists & gases, biohazards / hazards (mechanical, electrical, burns, chemicals, radiation, sharp objects, etc.). Occasional
- Exposure to or subject to noise, infectious waste, diseases & conditions. Occasional
- Exposure to interruptions, shifting priorities & stressful situations. Frequent
- Ability to follow tasks through to completion, understand & relate to complex ideas / concepts, remember multiple tasks & regimens over long periods of time & work on concurrent tasks / projects. Frequent
- Ability to read small print, hear sounds & voice / speech patterns, give / receive instructions & other verbal communications (in-person & / or over the phone / computer / device / equipment assigned) with some background noise. Frequent
- Perform manual dexterity activities & / or grasping / handling. Continuous
- Ability to climb, kneel, crouch & / or operate foot controls. Occasional
- Use a computer / other technology. Frequent
- Sit with the ability to vary / adjust physical position or activity. Frequent
- Maintain a safe working environment & use available personal protective equipment (PPE). Continuous
- Comply with Trinity Health’s Code of Conduct, policies, procedures & guidelines. Continuous
- Ability to provide assistance in the event of an emergency. Occasional
- Perform activities that require standing / walking with the ability to vary / adjust physical position or activity. Continuous
- Lift a maximum of 30 pounds unassisted. Occasional
- Use upper & lower extremities, engage in bending / stooping / reaching & pushing / pulling. Occasional
- Work indoors (subject to travel requirements) under temperature-controlled & well-lit conditions. Continuous
- Encounter worksites (e.g., patient homes) or travel to worksites that may have variable internal & external environmental conditions. Occasional
- Perform work that involves physical efforts (e.g., transporting, moving, positioning & / or ambulating patients). Occasional
- Perform activities that require standing / walking with the ability to vary / adjust physical position or activity. Occasional
- Lift a maximum of 30 pounds unassisted. Occasional
- Experience of long periods of walking / standing / stooping / bending / pulling & / or pushing. Occasional
- Encounter a clinical / patient facing / hands on interactive work environment. Occasional
- Work indoors (subject to travel requirements) under temperature-controlled & well-lit conditions. Continuous
- Work outdoors with variable external environmental conditions. Occasional
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.