INTERMEDIATE CONTRACTS ADMINISTRATOR

Job Title

INTERMEDIATE CONTRACTS ADMINISTRATOR

Location

Huntsville, AL 35806 US (Primary)

Category

Administrative / Clerical

Job Type

Full-Time

Career Level

Experienced (Non-Manager)

Education

Bachelor's Degree

Security Clearance Required

Secret

Job Description

Ignite is an ISO 9001:2015 and CMMI Services Level 3 certified, Service-Disabled Veteran-Owned Small Business (SDVOSB), headquartered in Huntsville, AL. By design, Ignite is a provider of professional services to customers in educational, federal, and commercial industries and in every action seeks to be the preeminent provider within this business space. Ignite upholds our values of competency, collaboration, innovation, reliability, and results through everything we do.

Ignite is seeking an experienced Intermediate Contracts Administrator to join our team located in Huntsville, AL.  This position is a fully on-site role.  In this role, you will manage cradle-to-grave contract administration for assigned Government and commercial contracts or subcontracts from proposal development through final closeout. Responsibilities include supporting proposal preparation and submission, developing small business plans, completing representations and certifications, and ensuring compliance with the Truthful Cost and Pricing Data Act when required.

You will support fact-finding and negotiations, review terms and conditions, and ensure contract acceptance aligns with company policies and procedures. After award, you will serve as a key member of an integrated program team, providing guidance on contractual matters with strong support from an experienced management team.

This role includes managing customer correspondence, fostering positive customer relationships, and participating in technical and program review meetings. By proactively engaging with program teams and leadership, you will help identify, resolve, and document contractual performance issues, including the management and capture of contract changes. You may also coordinate cross-functional efforts as needed.

The position offers exposure to a variety of both Government and commercial contract types, as well as opportunities to support other business agreements and legal document reviews. Ignite's contracts team is a collaborative group committed to supporting both customer and company missions.

Job Requirements

Responsibilities include, but are not limited to:

• Reviews proposals, contracts, and other documents to ensure completeness, accuracy, and acceptability for upper-level approval.
• Submits proposals, bids, SDRLs/CDRLs, test and progress reports, small business reporting, and other exhibits that may be required for assigned contracts.
• Completes contractual documentation such as representations and certifications.
• Prepares requests for approval on new proposals and/or contracts in alignment with company and corporate policy.
• Participates in fact find submissions and assists or leads in the negotiation of contracts with customers.
• With the support of program managers and other leadership, helps foster the establishment of positive customer relationships and interactions throughout performance
• Administers most aspects of assigned contracts, including data entry into CostPoint.
• Monitors performance of assigned contracts to ensure compliance with contractual requirements and schedule, supporting program management and finance to

• ensure success.

• Requests amendments to or extensions of contracts when necessary.
• Understands and can articulate contractual and other compliance requirements and relate them back to program performance decisions and business proceses
• Advises departments and assigned program teams of contractual rights and obligations.
• Maintains auditable contract and proposal databases, including the documentation of required approvals for all actions.
• Reviews all customer correspondence for assigned awards and responds as necessary.
• Establishes and maintains contact with customers to ensure the smooth working of the contract awarding process.
• Attends and participates in regular status and other meetings, including customer visits and tours, in support of assigned contracts.
• Helps support the approval of invoicing for progress payments, when necessary. Provides intermittent support for payment receipt inquiries.
• Exercises sound judgement and maintains a high ethical standard when assisting in the resolution of contractual matters.
• Works with management and leadership to raise awareness and/or seek feedback on contractual concerns or other issues.
• Participates in opportunities for continuous learning which includes regular company sponsored training and involvement in new awards.
• Supports audit readiness and provides audit support, as assigned.
• Occasional availability to include evenings and weekends when necessary to reach goals and deadlines.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Collects and researches data; Uses intuition and experience to complement data.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
• Project Management - Communicates changes and progress.
• Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
• Interpersonal Skills - Maintains confidentiality.
• Oral Communication - Listens and gets clarification; Responds well to questions: Participates in meetings.

Written Communication - Writes clearly and informatively: Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively.

• Teamwork - Gives and welcomes feedback; Supports everyone's efforts to succeed.
• Business Acumen - Understands business implications of decisions; Demonstrates knowledge of market and competition: Aligns work with strategic goals.
• Ethics - Treats people with respect; Works with integrity and ethically.
• Organizational Support - Follows policies and procedures; Supports organization’s  goals and values.
• Judgment - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process.
• Motivation - Demonstrates persistence and overcomes obstacles.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Professionalism - Approaches others in a tactful manner: Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monilors own
• work to ensure quality.
• Quantity - Completes work in timely manner; Strives to increase productivity.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions: Uses equipment and materials properly.
• Adaptability -Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
• Initiative - Seeks increased responsibilities; Asks for and offers help when needed.
• Innovation - Generates suggestions for improving work.

 

Education and/or Experience

Bachelor's degree from four-year college or university in a related field and a minimum of 5 years of directly related experience and/or training; or equivalent combination of education and experience.

Language Skills

• Ability to read, analyze, and interpret general business periodicals, contractual documents, professional journals, technical procedures, or governmental regulations.
• Ability to write business correspondence, and contractual provisions.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

Other Requirements:

• Must be a US citizen and be able to obtain and hold an active Security Clearance

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Accommodation Request: If you are a qualified individual with a disability or are a disabled veteran and are unable or limited in your ability to use or access our Careers sites as a result of your disability, you have the right to receive assistance in completing the application process. Please send your request to IgniteHR@IgniteNow.Net