What are the responsibilities and job description for the Voucher and Reconciliation Specialist position at IFAS LLC?
Global Disbursing Overview
The US Department of State (DoS), Bureau of the Comptroller and Global Financial Services (CGFS), Global Disbursing Operations is composed of teams in Bangkok, Charleston, and Paris. Disbursing Operations supports its global customers through services: Processing electronic funds transfers (EFT’s), check payments and collections, purchasing foreign currency, banking, maintaining local currency and U.S. dollar bank accounts, monitoring cashier operations worldwide, and reconciliation with the U.S. Treasury Department.
Minimum Requirements
- Possess an Associate’s Degree and a minimum of five (5) years’ professional experience in a banking and financial management field or equivalent level of education and experience.
- Experience may be substituted for education or degree type.
- Must be competent with Microsoft Office products (Excel, Macros, Word, PowerPoint)
Preferred Skills, but not Required
- Familiarity with DoS or government systems
Our most Successful Employees in this Position Demonstrate:
- Strong oral and written communication skills
- Analytical problem solving
- Strong attention to detail and financial acumen
- Ability to work independently, but not afraid to ask questions or for assistance
- Values coaching and mentoring
- Adaptable / flexible
- Strong time management skills and organizational skills
- Ability to build a team and foster a culture of teamwork
Vouchering and Reconciliation Job Responsibilities
- Create and maintain appropriate journals or subsidiary ledgers to support Regional Financial Management Systems – Disbursing (RFMS/D) transactions.
- Balance and reconcile United States Disbursing Officer (USDO) US Dollar and Local Currency Accounts.
- Review invoices, journal vouchers and statements, validate information and resolve issues with submitting office.
- Process and verify multiple transaction types in RFMS/D.
- Enter adjustments pertaining to information in RFMS/D.
- Reconcile automated records and USD or Local Currency bank statements to validate transactions and identify discrepancies.
- Research identified discrepancies and provide actions to ensure account balance reconciliation.
- Analyze and reconcile Treasury Reports to DoS financial systems’ reports and Treasury Statement of Differences.
- Analyze and validate USD checks received, prepare daily bank deposit, and scan checks through over –the counter Net (OTC.net) system if required.
- Resolve problems in recurring assignments in accordance with training and experience.
- Provide support via e-mail or telephone to appropriate personnel at CGFS Charleton, U.S. Embassies, Treasury, Federal Reserve, Consular Affairs, and other government agencies.
- Provide suggestions for handling unusual or non-recurring transactions.
- Perform other duties within the Office of Global Disbursing Operations as assigned.
Security Clearance Requirement
All contractors supporting this Department must be able to either possess or obtain a background check and clearance of “Moderate Risk/Public Trust (MRPT)” including up to “Secret.”
