What are the responsibilities and job description for the Payment Operations Specialist - Entry Level position at IFAS LLC?
Essential Job Functions:
Department Overview
Disbursing Operations is composed of teams in Bangkok, Charleston, and Paris. Disbursing Operations supports its global customers through services: Processing electronic funds transfers (EFT’s), check payments and collections, purchasing foreign currency, banking, maintaining local currency and U.S. dollar bank accounts, monitoring cashier operations worldwide, and reconciliation with the U.S. Treasury Department.
Job Responsibilities
- Provide customer support on payment related inquiries to CGFS colleagues, overseas posts, and other agencies.
- Run the daily payment job stream in the automated disbursing system to initiate the creation of daily Electronic Funds Transfer (EFT) payment files.
- Prepare check payments, to include printing, sorting, distributing, and logging.
- Coordinate special handling requests of check payment files.
- Prepare mailing envelopes for posts.
- Research and resolve payment issues with mailroom, post and/or banks.
- Process transactions in automated disbursing system to record cancellation of EFT payments and bank account debit and credits.
- Research and resolve issues pertaining to non-payment, under/over payments.
- Research and respond to inquiries regarding payment compliance screening.
- Perform other duties within the Office of International Disbursing as assigned.
Skills:
Preferred Skills, but not Required
- Familiarity with DoS or government systems
Our most Successful Employees in this Position Demonstrate:
- Strong oral and written communication skills
- Analytical problem solving
- Strong attention to detail and financial acumen
- Ability to work independently, but not afraid to ask questions or for assistance
- Adaptable / flexible
- Strong time management skills
Qualifications:
Minimum Requirements:
- Must have two-year degree including courses in Business Administration, Finance, Management, Accounting or a related field
- Must have two years of relevant work experience where in bookkeeping, data entry, or accounting procedures required
- Knowledge of standardized bookkeeping or accounting procedures and techniques used in a banking or accounting system
- Ability to research topics and make decisions affecting tasks to meet required deadlines
- Possess strong communication skills via written and verbal processes
Security Clearance Requirement
All contractors supporting this Department must be able to either possess or obtain a Moderate Risk Public Trust (MRPT) certification or Secret security clearance.
Work Schedule:
The employee will work an 8-hour shift between the hours of 5:00 am to 6:00 pm with a non-compensated 45-minute lunch (See your Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Management. This is a 100% on-site position.