What are the responsibilities and job description for the SAP-Purchasing Specialist / Buyer position at IFab Corporation?
Join Our Team – Purchasing Specialist/Buyer
Location: Miami, FL | Full-Time | On-Site
SAP USA Auto & Truck Parts, a fast-growing distributor in the heavy-duty automotive industry, is seeking a highly motivated and detail-oriented Purchasing Specialist/Buyer to join our team. This role plays a critical part in managing inventory levels, sourcing quality products, and ensuring timely procurement to support our operations and customer needs.
If you thrive in a dynamic, fast-paced environment and have a strong background in purchasing or supply chain, we’d love to hear from you!
Role:
Executes daily purchasing operations, monitors open orders, and maintains vendor communication to ensure on-time, cost-effective replenishment.
Daily Tasks:
- Issue and send Purchase Orders (POs) based on ERP signals or planning sheets
- Confirm receipt and accuracy of POs with suppliers
- Follow up on production status and estimated ship dates
- Track open orders and adjust delivery schedules as needed
- Record vendor confirmations, invoice changes, or delays
- Maintain current pricing, lead times, and MOQs in ERP
- Support urgent restock or airfreight requests from Sales or Logistics
- Communicate ETA updates to the Receiving and Warehouse teams
- Report vendor shortages or quality concerns to the Quality and Claims teams
DEPARTMENT-WIDE RESPONSIBILITIES
All purchasing staff are expected to:
- Maintain accurate and up-to-date purchase data in ERP (e.g., NetSuite)
- Track product availability, shortages, and safety stock thresholds
- Work closely with Inventory Analysts, Supply Chain, and Warehouse
- Avoid overstocking by purchasing according to actual need and velocity
- Monitor landed costs (FOB, CIF, shipping, customs) for margin integrity
- Collaborate with Finance and Accounting on invoice discrepancies and payment terms
- Support private label program launches by ensuring packaging and timing align
- Work with the Logistics Team to ensure compliance with FTZ documentation (if importing to bonded zones)
DAILY / WEEKLY TASK EXAMPLES
Frequency | Task |
Daily | Review ERP purchase recommendations, issue POs, confirm orders, update vendor timelines |
Weekly | Analyze out-of-stock and low-stock reports, track open PO status, check shipment progress |
Monthly | Evaluate supplier performance, run purchasing metrics, propose sourcing adjustments |
Quarterly | Review long-term forecasts with Supply Chain, renegotiate contracts or bulk discounts |
TOOLS & SYSTEMS USED
- ERP: NetSuite (purchase orders, vendor data, inventory status)
- Excel: For planning, tracking shipments, and vendor scorecards
- Email / WhatsApp / WeChat: For vendor communication (especially for international sourcing)
- Vendor Portals: For house brand partners or packaging vendors
