What are the responsibilities and job description for the Executive Assistant / Office Coordinator position at IET Systems?
About the Opportunity
IET Systems is seeking an organized, dependable Executive Assistant / Office Coordinator to support executive leadership and help keep daily office activities running smoothly. This hybrid role combines executive administrative support with meeting facilitation, office coordination, and administrative support for operations.
The ideal candidate communicates clearly, handles confidential information with discretion, and follows through on details. This is a non-supervisory position that coordinates activities and supports leadership’s approved priorities.
What You Will Do
- Coordinate executive calendars, appointments, meetings, travel arrangements, and expense documentation.
- Prepare correspondence, presentations, reports, and meeting materials.
- Facilitate assigned office and operations meetings, prepare agendas, record decisions, and distribute meeting notes.
- Track action items and deadlines, send reminders, and refer unresolved issues to the appropriate leader.
- Order office supplies within approved budgets and coordinate equipment service, vendor visits, and meeting logistics.
- Maintain organized records, shared files, contact lists, and office calendars.
- Support company events, administrative onboarding logistics, and special projects.
- Coordinate information between departments and recommend improvements to administrative processes.
What We Are Looking For
- High school diploma or equivalent required; degree in business administration or a related field preferred.
- Three or more years of executive assistance, administrative support, or office coordination experience preferred.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams, or comparable applications.
- Strong organization, attention to detail, written and verbal communication, and meeting facilitation skills.
- Ability to balance priorities, maintain confidentiality, and coordinate effectively across departments.
- Construction, field services, or project-based business experience preferred.
This role offers an exciting opportunity to be an integral part of our organization’s success. We value proactive individuals who thrive on organization, collaboration, and delivering exceptional support at every level. Join us in creating a productive environment where your skills can shine!
How to Apply
Apply with your resume and a brief summary of your executive support or office coordination experience.
IET Systems is an equal opportunity employer and provides reasonable accommodations in accordance with applicable requirements.
Pay: $22.00 - $28.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $22 - $28