What are the responsibilities and job description for the Finance & Administration Manager NY Campus position at IESE Business School?
Overview
The Finance & Administration Manager oversees financial and administrative operations at the New York campus, including invoicing, bill payment, accounting, cash monitoring, payroll management, budgeting, reporting, and audit preparation. The person also processes employee benefits and is the first level contact for finance and HR administrative matters. The role requires professionalism, a spirit of service, and a commitment to continuous improvement.
Responsibilities
The Finance & Administration Manager oversees financial and administrative operations at the New York campus, including invoicing, bill payment, accounting, cash monitoring, payroll management, budgeting, reporting, and audit preparation. The person also processes employee benefits and is the first level contact for finance and HR administrative matters. The role requires professionalism, a spirit of service, and a commitment to continuous improvement.
Responsibilities
- Accounting and Financial Management
- Issue invoices, set up customers in their AP systems, and track collections.
- Process vendor payments, maintain records, review for compliance with contracts, and manage payment workflows; prepare IRS Form 1099s.
- Review and process employee expenses ensuring compliance with policy.
- Import and classify credit card transactions.
- Invoice or receive intercompany expenses between IESE USA and IESE Barcelona.
- Reconcile bank accounts and monitor cash flow.
- Perform monthly soft close and prepare financial reports (P&L, AR/AP, cash, year-end projections).
- Maintain audit-ready records and support the annual audit.
- Budgeting and Management Control
- Prepare draft budgets for the annual planning cycle.
- Monitor results versus budget, analyze variances and report to management.
- Identify efficiency opportunities using financial data.
- Provide financial data to program and operations managers.
- HR Administration
- Serve as primary contact for payroll, PTO, benefits, and HR processes.
- Prepare payroll submissions.
- Draft employment documents for approval.
- Maintain personnel records.
- Coordinate onboarding and offboarding.
- Ensure consistent application of HR policies.
- Support a professional, service-oriented work environment aligned with IESE values.
- Primarily onsite. Occasional work offsite is possible.
- Bachelor’s degree.
- Experience in accounting and financial management.
- HR administration experience preferred; ability to learn it on the job required.
- Proficiency in accounting systems and Excel; able to learn new tools.
- Strong analytical skills, attention to detail, and reliability.
- Ability to work independently and manage priorities.
- Service-orientation, with strong interpersonal and communication skills.
- Ability to read Spanish is a plus.