What are the responsibilities and job description for the Administrative Assistant position at IES Holdings?
- Huntsville, Alabama
- IES Residential
- IES Residential
- Administration
- Regular Full-Time
- Onsite
- 23291
Job Description
General Job Description
Minimum Education
None
Minimum Years of Experience
2-4
Specific Qualifications
License Required
Yes
Job Locations
US-AL-Huntsville
Company Overview
EEO Statement
Position Summary
We are seeking a proactive, detail-oriented Administrative Assistant to support daily office and field operations. This role plays a critical part in ensuring smooth communication and efficient workflow between office staff, field technicians, vendors, and subcontractors.
The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Administrative & Clerical Support
- Handle incoming and outgoing mail and packages
- Maintain organized filing systems (electronic and paper)
- Perform general clerical duties including filing, scanning, copying, and data entry
- Manage office supplies and place orders as needed
Document Preparation
- Prepare basic documents using Microsoft Word and Excel, including reports, letters, spreadsheets, and templates
- Maintain electronic records and assist with document scanning and filing
Scheduling & Dispatch
- Warranty dispatch and scheduling
- Production scheduling support
- Assist with scheduling field personnel
Team & Field Support
- Provide administrative support to office and field staff
- Coordinate travel arrangements when required
- Assist with ordering materials and supplies
- Communicate with vendors and subcontractors as needed
Minimum Education
None
Minimum Years of Experience
2-4
Specific Qualifications
Qualifications
Required
- Minimum of 1 year of administrative or receptionist experience, preferably in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities and meet deadlines
- Excellent verbal and written communication skills
- Ability to read, write, and speak English fluently
- Accounts payable and Accounts receivable experience
Preferred
- Bilingual () a plus
- Experience in construction, or skilled trades environment
- Experience with Microsoft Dynamics a plus
Work Environment
This position operates primarily in a professional office environment with frequent interaction with field personnel and vendors. The role may require occasional coordination with field staff. The work environment is fast-paced and team-oriented, supporting both office and field operations.
Physical Requirements
- Ability to sit, stand, and walk for extended periods throughout the workday
- Ability to perform repetitive tasks such as typing, filing, and data entry
- Ability to lift and carry up to 15 pounds occasionally (files, office supplies, packages)
- Ability to bend, reach, kneel, and use hands and arms to operate office equipment
License Required
Yes
Job Locations
US-AL-Huntsville
Company Overview
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.
Our commitment to our employees is reflected by our actions:
- Safety is Priority One – and our record shows it
- Competitive Pay
- Company 401K plan with Employer Contribution Match
- Company Paid Time Off
- Company Paid Life Insurance
- Choice of Medical Coverage including Prescription and Short Term Disability Plans
- Choice of Dental and Vision Coverage
- Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
- Auto and Home Insurance Discount Programs
EEO Statement
PLEASE NO AGENCY CALLS.
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
EEO & Affirmative Action
The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.
View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminación en el Lugar de Trabajo es Ilegal
Disability Accommodation
IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.
IES Participates in E-Verify/IES participa en el programa E-Verify
E-Verify Information/ Información sobre E-Verify
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