What are the responsibilities and job description for the Contracts and Financial Administrator - Electrical Construction position at IES Commercial, Inc. – DBA IES Electrical?
IES Commercial, Inc. - DBA IES Electrical, seeking full-time Contracts and Financial Administrator - Electrical Construction in our Suffolk, Virginia, location.
Job Summary
This role ensures contractual compliance, maintains accurate documentation, and partners with project and accounting teams to drive cost control, billing accuracy, and risk mitigation. We are seeking a technically savvy, coachable professional who is open-minded and brings a proactive, solutions-oriented approach to problem-solving.
- Drafts, reviews, and administers construction contracts, subcontracts, and purchase agreements
- Ensures compliance with contract terms, conditions, and applicable regulations
- Tracks and manages change orders, amendments, and contract modifications
- Maintains organized, accurate and audit-ready contract documentation
- Monitors insurance certificates, bonds, and lien waivers for compliance requirements
- Identifies potential contractual risks and develop practical, forward-thinking solutions
- Tracks project budgets, job costs, and financial performance
- Reviews and processes progress billings and subcontractor pay applications
- Partners with accounting to support accurate revenue recognition and financial reporting
- Assists with audit preparation and maintains supporting documentation
- Analyzes cost variances and provide actionable recommendations
- Collaborates with project managers to optimize contract performance and financial outcomes
- Supports cost forecasting and variance analysis
- Tracks retention, draws, and compliance-related documentation
- Communicates effectively with clients, subcontractors, and vendors regarding contracts and payments
- Adapts quickly to changing project needs in a fast-paced, dynamic environment
Qualifications
- Bachelor's degree Accounting, Finance, Business, Construction Management, or related field
- 3 years of construction contract administration experience
- Strong understanding of construction accounting principles (percentage of completion, job costing, WIP reporting)
- Experience with construction management and accounting software
- Advanced proficiency in Microsoft Excel and Office Suite
- Ability to manage multiple priorities and deadlines with accuracy
- Analytical, solutions-driven mindset with strong problem-solving skills
- Excellent written and verbal communication skills
- High attention to detail and strong organizational skills
- Desired: experience with AIA contract documents; knowledge of lien laws and construction compliance requirements; experience with OCIP/CCIP programs
- Successfully pass all pre-employment (post offer) screenings (background and MVR, and as applicable, drug testing).
Company Overview: IES Commercial, Inc. – DBA IES Electrical, a subsidiary of IES Holdings, Inc. (IES), an equal opportunity/affirmative action employer. IES is traded on the NASDAQ under the symbol IESC. IES Commercial, Inc. operates diverse business units across the United States, each focusing on distinct market segments and geographies, with some business units operating nationally. Safety is Priority One – and our record shows it.
Benefits: Exceptional benefits including 401(k) Retirement Plan with company discretionary match, flexible medical-dental-vision insurance, short-term/long-term disability insurance, basic life/AD&D insurance, paid holidays, and highly competitive pay in addition to paid-time-off.
Phone: (305) 887-5137.
IES is an Equal Opportunity Employer - Minorities/Females/Gender Identity/Sexual Orientation/Individuals with Disabilities/Protected Veterans.
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