What are the responsibilities and job description for the Administrator- Temporary position at IEEE?
Specific Duties Include But Are Not Limited To
College Degres Preferred Or Equivalent 3-6 Business Years Experience
Job
MIN: $20.00
Primary Location
United States-New Jersey
Schedule
Full-time
Job Type
Temporary
Job Posting
May 15, 2026, 10:09:43 AM
- Fulfill Awards Products and Honoraria of approved awards. Assist with resolving discrepancies and obtain approvals, as needed.
- Vetting of all awards recipients and select officers with IEEE Legal
- Maintain internal S/C awards log of recipients to manage and address processing questions and maintain internal metrics.
- Update member/customer records of awards recipients
- Meet tight presentation deadlines for plaques and certificates, as needed; work with vendor and shipping depts to ensure timely delivery; Reconcile vendor invoices and submit for processing; inventory items
- Gather relevant Accounting data from various sources (GL a/c’s, HOP numbers, Chapter Geocode assignments); Fulfill S/C Concentration Banking requests for Chapters payments and initiatives
- Process chapter subsidies for seed money for special projects and fund initiatives.
- Heavy daily interaction with volunteers, staff, and various vendors. Assist with problem resolution
- Backup support for Provisioning NextGen Access; SPO Maintenance Ongoing Support and Address Access Privileges changes as Needed; Meet compliance requirements
College Degres Preferred Or Equivalent 3-6 Business Years Experience
- Excellent interpersonal and organizational skills
- Strong communication skills as this position has constant interaction with volunteer leadership, all levels of staff, and external vendors
- Accuracy and attention to detail is must for this position
- Ability to work independently and meet deadlines with minimal supervision is a must
- Effective time management and prioritization skills in order to manage multiple projects simultaneously
- Demonstrated analytical and problem solving skills
- Accountable for handling confidential and sensitive material (i.e. tax forms, personal information, results from vetting process) so incumbent must be discreet and trustworthy
- Proficient in Microsoft Word, Excel, PowerPoint, Siebel, Oracle Applications, OU Analytics/Tableau Statistical Dashboards and AdHoc reporting
- Excellent understanding of IEEE Policies, Accounting Guidelines, Awards Approvals, and interpretation and application of rules
Job
MIN: $20.00
Primary Location
United States-New Jersey
Schedule
Full-time
Job Type
Temporary
Job Posting
May 15, 2026, 10:09:43 AM
Salary : $20