Temporary - Administrative Support

Job Summary

This position is located within IEEE Communications Society (ComSoc) to provide full-time administrative support, working up to 37.5 hours per week, for various programs including ComSoc Training.

General responsibilities:

• Assisting the Program Manager in preparing material for ComSoc Training courses, customer correspondence, certificates of participation, and CEU requests.
• Providing back-up support during live sessions for ComSoc Training courses.
• Collecting customer feedback provided in course evaluations and providing reports on that data as needed.
• Assisting with the review of marketing messages to ensure accuracy.
• Assisting with the creation and distribution of email campaigns.
• Making annual updates to organizational documents such as the meeting materials, brochures, and program process documentation.
• Assisting in updating program web pages as needed.
• Assisting in the development of the quarterly ComSoc Educational Activities Newsletter
• Assisting in the support and planning of ComSoc School Series and other TEA events
• Assisting in the support of ComSoc Pre-University STEM Education Program
• Assisting in the support of travel reimbursements and honorarium requests

Education and Experience:

• Bachelor’s degree in communications, marketing, management, education, or related field.
• Project Management training and/or certification highly desirable.
• 4-6 years progressively responsible experience in an office environment

Skills and Other Requirements:

• High proficiency in either or both the Microsoft Office Suite or Google Application Suite, particularly proficient in spreadsheet.
• High proficiency with web conference applications like Zoom and WebEx; experience with additional learning platforms a plus.
• Excellent organizational and time management skills, including a demonstrated ability to perform tasks with limited direct supervision and independently solve problems.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and groups from diverse settings and locations.
• Mature, detail-oriented, able to work well under deadline pressure, and work independently as well as with a team.
• Strong oral and written communication skills.
• Attention to detail and deadlines
• Superior customer service orientation.
• Experience with contract administration a plus.
• Presentation and public speaking skills are desirable for this position.
• Proficient in use of SmartSheets or OpenWater platform a plus.
• The individual’s work hours shall conform to the following requirements:
• The individual shall work up to 37.5 hours per week.
• Individual should be located in the New York or New Jersey area and can attend in-person meetings in the New York office once a quarter.

Terms of Assignment

• Potentially up to 2 years.
• This assignment may be terminated earlier by either party with or without cause upon written notice.

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under .

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.