Project Manager and Communications Specialist (E6015)

Job Summary
The Project Manager and Communications Assistant will provide high-level support in a fast-paced and dynamic environment, working closely with F&A staff, volunteers and stakeholders. This role involves a blend of project management, project coordination, data analysis, writing and editing, research, relationship support functions. Responsibilities include coordinating projects, compiling and synthesizing data/information, developing dashboards, presentations, department communications and completing reports and analyses. They will work independently, on teams, and with F&A leadership and amplify the efforts and communications of F&A.

Key Responsibilities

• Project Management and Administration:
• Possess advanced organizational skills and the ability to manage complex projects and high-stakes situations.
• Serve as a bridge between F&A and the rest of the organization, ensuring smooth operations and strategic alignment.
• Report Compilation and Analysis:
• Gather, compile, and analyze data and information to produce complex reports that inform decision-making. Simplify complex reports for broad dissemination.
• Utilize Microsoft Excel and other tools to analyze data, generate reports, and provide insights to inform decision-making.
• Prepare visualizations and presentations of data findings.
• Research:
• Conduct research to support the F&A initiatives, providing data-driven insights and recommendations to support our customers and stake holders
• Stay updated on industry trends and best practices to provide relevant information and recommendations.
• Prepare research reports and summaries.
• Social Media Management:
• Assist in creating, monitoring, amplifying, and managing F&A social media presence to enhance engagement and communication with the IEEE community and the general public.
• Develop text and video content for social media posts.
• Monitor social media engagement and respond to comments.
• Amplify posts by societies, councils, and programs within F&A.
• Analyze social media metrics to assess performance and drive for enhancements.
• Communications:
• Explore different venues/formats for promoting F&A and its efforts
• Presentation Development:
• Create and prepare presentations and talking points for meetings and other events to effectively communicate vision and objectives.
• Gather and incorporate feedback to improve presentations.
• Coordinate with team members to gather necessary content.
• Project Management:
• Manage internal and external special projects
• Develop project plans and timelines, monitor progress, and adjust as needed to meet deadlines.
• Manage other special projects from the CFO as requested.
• Writing and Editing:
• Draft and edit reports, correspondence, and other documents as needed.
• Craft and refine documents, reports, and communications for clarity and impact.
• Prepare materials on various matters for key internal or external audiences.
• Review drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.
• Tracking and Reporting:
• Monitor the progress of various initiatives and projects, preparing status reports and ensuring milestones are met.
• Track project timelines and deliverables.
• Communicate progress updates to stakeholders.
• Identify and address any issues or delays.
• Attend F&A leadership meetings and other meetings to take thorough notes of proceedings and ensure follow-up on action items.
• Create, organize, and maintain electronic files for F&A
• Relationship Management:
• Build and maintain relationships with internal and external stakeholders to advance the F&As priorities.
• Liaise with internal and external stakeholders.
• Communicate regularly with stakeholders to understand their needs and concerns and recommend follow-up approaches.

Travel Information

• 5% Domestic and International

Education

• Bachelor's degree or equivalent experience Req

Work Experience

• 4-7 years Strong communicator with strong project management skills Req

• Ability to synthesize and analyze data and prepare and present reports effectively.
• Strict attention to detail.
• Excellent interpersonal and negotiation skills; ability to work successfully with teams across the organization.
• Strong presentation skills.
• Excellent oral and written communication skills.
• Ability to work well under pressure while meeting tight deadlines.
• Creative problem solver.
• Must be technically savvy

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.