What are the responsibilities and job description for the Office Manager – Automotive Finance BHPH position at IDRIVE AUTOS LLC?
We are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day administrative, accounting, and operational functions of our automotive finance operation. This role plays a key part in maintaining accurate financial records, supporting dealership compliance, and ensuring smooth office workflow.
The ideal candidate is dependable, analytical, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and integrity.
Key Responsibilities
Accounting & Financial Operations
- Post vehicle deals, customer payments, and adjustments accurately
- Reconcile accounts and maintain accurate financial records
- Assist with preparation of financial statements and operational reports
- Monitor account activity, discrepancies, and reporting accuracy
- Support month-end closing processes and daily cash balancing
Cash Handling & Reporting
- Verify all payments and deposits are properly accounted for
- Review and audit transactions for accuracy
- Identify and resolve discrepancies in a timely manner
- Maintain organized documentation and reporting processes
Deal Processing & Compliance
- Process and finalize vehicle paperwork and contracts
- Ensure deal files are complete, accurate, and compliant
- Assist with title work, lien processing, and document management
- Maintain confidentiality and adherence to company policies and regulations
Office & Administrative Support
- Oversee daily office workflow and administrative functions
- Coordinate with vendors and internal departments as needed
- Assist with payroll and other office support duties
- Provide operational support to management and collections teams
Qualifications
- Previous accounting, bookkeeping, or office management experience preferred
- Automotive dealership or finance industry experience is a plus
- Strong attention to detail and organizational skills
- Experience with Microsoft Excel and dealership management software preferred
- Ability to work independently and manage multiple responsibilities
- Professional communication skills and strong work ethic
What We’re Looking For
- High level of integrity and accountability
- Strong problem-solving and organizational abilities
- Team-oriented mindset with a positive attitude
- Ability to thrive in a fast-paced environment
- Reliable, dependable, and committed to accuracy
Why Join Our Team?
We are looking for someone who wants to be part of a growing team environment where accuracy, professionalism, and customer service matter. This position offers the opportunity to play a vital role in the daily success and long-term operations of the business.