Part time Home Care Administrative Assistant (In-Office + Alt. Weekend On-Call

Job Overview
Ideal Companion Home Care LLC is seeking a compassionate, detail-oriented professional to serve in a multi-functional role that blends administrative leadership with direct care support. This position is ideal for someone who thrives in a dynamic environment and values both structure and heart in their work. Bilingual skills are a plus, as is experience in medical reception, bookkeeping, or personal assistance.

Duties

Scheduling

• Build and maintain weekly caregiver schedules
• Respond to call-offs and coordinate coverage
• Match caregivers with clients based on skill and compatibility

Office Management

• Oversee daily office operations and supply inventory
• Maintain organized digital and paper filing systems
• Support compliance tracking and documentation audits

Secretarial Support

• Answer phones and greet visitors professionally
• Manage emails, mail, and appointment requests
• Prepare and distribute memos, surveys, and forms

Intake Coordination

• Respond to inquiries from referrals and potential clients
• Conduct intake calls and gather documentation
• Schedule assessments and follow up on pending referrals

Payroll Management

• Process caregiver timesheets and submit payroll accurately
• Track bonuses, overtime, and shift differentials
• Communicate pay updates and resolve discrepancies

Direct Care Support

• Provide hands-on care and companionship when needed
• Assist with ADLs, medication reminders, and safety monitoring
• Fill in for shifts during emergencies or staffing gaps

Schedule:

• Weekday office hours: 8:00am–12:00pm or 9:00am–1:00pm (flexible)
• On-call some weekday afternoons for shift cancellations if needed
• Every other weekend on-call (Saturday & Sunday, 9:00am–8:00pm) may be necessary
• Must be available to find coverage or personally cover shifts
• Shifts covered personally are compensated at a higher rate
• Admin assistant would have option to pick up open shifts for additional hours

Qualifications:

• Strong communication and multitasking skills
• Experience in home care, healthcare, or administrative support
• Comfortable with both office tasks and direct care
• Familiarity with scheduling and payroll software
• Reliable, compassionate, and committed to client dignity

Compensation:

• Competitive hourly rate based on experience
• Additional pay for weekend on-call coverage
• Higher rate for personally covered shifts

This position offers an opportunity to be an integral part of a dynamic team while developing your administrative expertise in a professional setting.

To Apply: Submit your resume through really. A brief cover letter is encouraged but not required. We look forward to hearing from you!

Pay: $17.00 - $19.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Available to cover on-call every other weekend for call offs if needed. Find coverage or cover shift yourself.
• Are you able to be on call in the afternoon/evening shifts (5p-8p) if needed?

Experience:

• Caregiving: 1 year (Required)
• Medical receptionist: 1 year (Required)

Language:

• Spanish (Preferred)

Location:

• Lancaster, PA 17602 (Preferred)

Shift availability:

• Day Shift (Required)
• Night Shift (Preferred)
• Overnight Shift (Preferred)

Ability to Commute:

• Lancaster, PA 17602 (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person

Salary : $17 - $19