Assistant Director of Budget and Grants - Special Programs (Immediate)

Assistant Director of Budget and Grants-Special Programs

Role Mission

The National Special Programs Budget and Grant Director will be responsible for overseeing the wellbeing of Special Programs and the attainment of district goals by providing organizational assistance. National Special Programs Budget and Grants Assistant Director will manage a Special Program Business Intern, as well as will lead by influence national team members, regional directors, and clerks on a year-round calendar basis. National Special Programs Budget and Grants Assistant Director will serve as a financial steward for all financial business, budget planning, contracts, ensuring the process and timeline are followed and in compliance with federal and state requirements. 

Supervisory Responsibilities:

This position will manage a national special program business intern who will need to lead regional Special Program leaders by influence to meet business office/contractual deadlines. 

Location:

This is a full-time position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.

Travel Expectations:    

May travel 25% or less at the busiest times of the year to attend conferences or trainings. 

What You’ll Do – Accountabilities

Essential Duties:

• Manage and oversee the contract process for over 80 contracts for the entire Special Programs team to include all contract services, such as: vendor review and support, scope of work creation, cost negotiation, compliance, onboarding and support of each contract through IDEA’s internal contract procurement process.
• Manage budget planning processes and proforma projections, as well as monitor budget for all Special Programs leaders with a budget of over $18 MM across Texas. 
• Works with IDEA Business office partners and regional directors to appropriately distribute and manage incoming SHARS funds and oversee spending at national and regional levels. 
• Follows EDGAR guidelines for the Request For Proposal (RFP) or Request for Qualifications (RFQ) process to ensure bids are submitted, committee is formed, and bid is awarded effectively 
• Serve as a member of Grant Ed’ by fulfilling 100% of team commitments for attendance including quarterly professional development sessions to support grant managers, bi-weekly check-ins, review of communications (emails, phone prep, APR, etc.) to department prior to submission, appropriate and timely record-keeping and partnership and coordination with evaluation teams. 
• Develop Resources and Professional Development on Special Programs Budget and Grant Processes and Procedures 
• Provide onboarding, in field coaching,  and continued professional development for their SP Business Intern to ensure they are up to date on processes and procedures to keep district in compliance with all regulations. 

Additional Duties and Responsibilities:

 None

Knowledge and Skills – Competencies

• Make Strategic Decisions: This team member uses data, feedback, and insights to inform thoughtful decision-making, while considering the impact on their direct reports and team. They communicate decisions with clear rationale and begin to connect their choices to broader team objectives. 

• Manage Work and Teams: This team member leads cross-functional coordination to align efforts with strategic goals, optimizing resource use and minimizing silos. They build accountability frameworks, monitor key performance indicators to guide adjustments, and mentor emerging leaders, while implementing scalable systems that enhance efficiency and team effectiveness. 

• Grow Self and Others: This team member regularly offers affirming and adjusting feedback, maintaining a positive balance that reinforces growth and motivation. They provide transparent, candid performance insights and offer consistent coaching and development aligned with individual goals, supporting both direct reports and cross-functional partners. 

• Build a Culture of Trust:  This team member proactively builds strong personal and professional relationships with individual stakeholders and regularly seeks feedback to improve their work experience. They create a supportive environment where others feel safe to take risks and learn from mistakes without fear of retribution. 

• Communicate Deliberately: This team member communicates a clear and compelling vision that aligns team efforts with organizational goals. They proactively identify and address communication gaps across workstreams, implementing solutions to enhance coordination, while anticipating and resolving stakeholder concerns before they surface. 

Additional Skills: N/A

Required Education and Experience:

• Required Education: bachelor’s degree
• Years of Experience: at least 5 years of experience in a finance and accounting role, or similar
• Required Technology: high level of proficiency with Office 365 suite
   

Preferred Education and Experience:

• Preferred Education: master’s degree
• Certifications: Finance Certifications preferred, but not required
• Preferred Experience: supervisory experience 

Physical Requirements:

• Sitting for extended periods of time
• Lifting items weighing 15 lbs. or les
• Sedentary office environment

What We Offer:

Compensation & Benefits:

Salaries for people entering this role typically fall between $81,800 and $95,800, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/.

* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

Application process:

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

Learn more about IDEA 

At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values