What are the responsibilities and job description for the Production and Administrative Assistant position at IDC Engineering?
GENERAL SUMMARY:
Reports to the General Manager. Responsible for providing comprehensive support to the production team, ensuring efficient workflow, managing project-related data, and updating the database. Manages basic office functions.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Production Support:
o Creates new projects.
o Communicates with project requestors to obtain all necessary project information.
o Documents project information in the project database.
o Sends new projects to analysts to be completed.
o Reviews reports for grammar, quality, and accuracy.
o Sends reports to customers when required.
o Assists production staff in identifying inefficiencies and developing more efficient processes.
- Administrative Functions:
o Office supply orders and inventory management.
o Receptionist duties:
Greets customers, vendors, job applicants, and other visitors.
Answers phones and routes calls.
Routes mail and other packages.
o Manages document, equipment, and freight shipping.
o Grammatical reviews of reports
o File management
o Maintains company contact list.
o Special projects as delegated by leadership and production staff
- Communication and Coordination:
o Communicates with analysts and engineers.
o Communicates directly with customers in person, on the phone, via email, and via customer portals.
REQUIRED SKILLS AND ABILITIES:
- Administrative Assistant experience.
- Outgoing and customer-friendly demeanor.
- Excel expertise is a plus.
- Excellent prioritization, multitasking, and time management skills.
WORK SCHEDULE:
- This is a full-time, in-office position.
- Schedule: Monday - Friday, 9:00 AM - 5:00 PM (or similar standard hours).
REPORTING RELATIONSHIP:
- Reports to General Manager
Join our team as a Production and Administrative Assistant where your contributions will be vital in supporting our business!
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Life insurance
- Paid time off
Education:
- Associate (Required)
Ability to Commute:
- Germantown Hills, IL 61548 (Required)
Ability to Relocate:
- Germantown Hills, IL 61548: Relocate before starting work (Required)
Work Location: In person
Salary : $40,000 - $45,000