What are the responsibilities and job description for the Supervisor-Fleet Maint & Compliance position at Idaho Forest Group?
POSITION SUMMARY
The Fleet Maintenance and Compliance Supervisor is responsible for ensuring the safe, compliant, and efficient operation of both the company’s fleet and warehouse. This role combines oversight of DOT/FMCSA safety compliance, driver safety programs, and vehicle maintenance with warehouse operations, including inventory management, vendor coordination, and supervision of mechanics. The position promotes a safety-first culture, drives continuous improvement, and supports cross-functional collaboration to meet operational goals.
KEY RESPONSIBILITIES
Responsibilities include but are not limited to the following:
Fleet Safety & Compliance Oversight
- Ensure compliance with DOT, FMCSA, OSHA, and environmental regulations, including hazardous material handling and waste disposal
- Monitor and manage driver logs, pre-/post-trip inspections, and DVIRs.
- Address ELD (e.g., Samsara) issues and Hours of Service violations.
- Conduct incident investigations and recommend corrective actions.
- Lead driver safety training and hold regular shop safety meetings/toolbox talks.
- Manage accident reporting and coordinate with Risk Management and insurers.
- Maintain fleet records, vehicle lists, permits, and citations.
- Analyze trends and provide regular safety and compliance reports.
- Identify areas of poor performance indicators as reported by FMCSA. Provide guidance and oversee all communications related to the reporting of FMCSA scores and progress to the Logistics Operations Manager.
- Promote a culture of safety among drivers and shop personnel
Warehouse & Maintenance Management
- Supervise mechanics and ensure quality maintenance work.
- Coordinate with Terminal Supervisor to prioritize fleet maintenance needs.
- Implement and enforce safety protocols and warehouse procedures.
- Optimize fleet shop layout and storage configurations for efficiency.
- Schedule and coordinate shipments to meet maintenance demands.
- Monitor performance and productivity to maximize operation excellence, which includes service, quality and cost control in collaboration with Logistics Operations Manager.
- Actively participate in required training and development programs.
- Ensure safe warehouse practices and compliance with internal protocols.
- Train and mentor warehouse staff and mechanics on safety procedures.
- Drive performance and productivity while managing costs and service levels.
- Create, submit, and track purchase requisitions (PRs) and purchase orders (POs)
- Review vendor invoices against POs and receiving records, and resolve discrepancies
- Maintain accurate maintenance records, work orders, and vehicle files
- Prepare regular reports on fleet status, costs, downtime, and safety metrics for management
- Order parts, tires, fluids, and supplies to maintain adequate inventory levels
- Manage stock levels, set reorder points, and conduct regular inventory counts and audits
- Develop and manage preventive maintenance schedules for all fleet vehicles and equipment
- Track repair history, warranty claims, and maintenance costs by unit
- Coordinate with dispatch and operations to schedule downtime and minimize service disruption
- Assign and line out repair and preventive maintenance jobs based on priority, urgency, and technician skill set
- Monitor job progress to keep turnaround times short and vehicles available for dispatch
- Review completed work for quality and accuracy, and ensure repairs are properly documented
REQUIRED QUALIFICATIONS
- High School diploma or equivalent.
- 4 years of fleet maintenance or transportation operations experience.
- Minimum 1 year of experience in a safety compliance role.
- In-depth knowledge of DOT/FMCSA, OSHA regulations, and warehouse operations.
- Familiarity with inventory systems and ELD software (Samsara preferred).
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Strong leadership, communication, and organizational skills.
- Valid driver’s license and acceptable driving record.
- Must pass drug/alcohol screening, background check, and physical.
PREFERRED QUALIFICATIONS
- 2 years in a supervisory or leadership role.
- Valid Class A CDL.
- Certified Defensive Driving Trainer.
- Proficiency in ELD systems (Samsara preferred)
- Purchasing or inventory management background.
- Knowledge of trucking operations (e.g., chips, flatbeds, logging).
PHYSICAL DEMANDS
Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.
- Bend at waist – occasional
- Twist upper body – occasional
- Stoop - occasional
- Repetitive use of hands – frequent for clerical duties
- Lift up to 50 lbs. - occasional
- Stand/walk – frequent
- Sit – occasional
- Vision – near and far correctable; depth perception
- Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies
WORK ENVIRONMENT
Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).
Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.