Administrative Assistant/HR Coordinator (Laclede)

Job Summary:

This fast-paced office administration role supports the site’s leadership team with general administrative duties. These duties include, but are not limited to: answering phones, greeting employees and visitors upon arrival, assisting in daily office functions, processing job requisitions by posting jobs, managing candidate communications, scheduling interviews, processing applications and day-to-day business and operational needs.

Starting pay:  $44,600/annually, depending on experience (this position is salary non-exempt)

Essential Functions:

Administrative Assistant

• Responsible for general office admin duties, such as answering the phone, checking/processing mail, assisting walk-ins, ensuring adequate office supplies, ensuring the office is clean & orderly, conference rooms are ready for meetings, etc.
• Assist with use of audio/visual equipment and teleconference equipment
• Coordinate events such as picnics, birthdays, anniversaries, etc.
• Run business errands as needed
• Assist site Managers and Plant Manager with general administrative tasks and assignments
• Support multiple departments with special projects
• Complete all other duties as needed

HR Coordinator

• Provide administrative support to the HR department by coordinating meetings and handling HR-related paperwork.
• Assist the HR Manager with Recruitment, including ensuring job descriptions are properly formatted, posted & advertised, conducting initial candidate screenings, scheduling interviews with hiring managers, submitting job offers to candidates, processing candidates through the pre-employment process
• Ensure the IT department is informed of the hardware and software needs for each job
• Assist the HR Manager and hiring managers with employee onboarding
• Maintain accurate and confidential human resource files, including personnel, benefits, medical, payroll, recruiting and affirmative action
• Notify non-selected candidates and follow disposition coding within the HRIS system
• Be a resource for employees to support them with various needs
• Assist HR manager with processing bi-weekly payroll
• Administer and coordinate activities for employee engagement activities & wellness initiatives
• Maintain confidentiality with personnel situations

Qualifications:

• 2 years of fast-paced Administrative office work
• Proven ability to multitask and work in a fast-paced administrative capacity
• Functional knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and the ability to quickly learn other software, such as UKG Human Resources Information System
• HRIS software experience highly desirable
• Good written and verbal communication skills
• Valid Driver's License with acceptable driver’s history report for business errands
• High School Diploma or equivalent (Post High School education/certification/training is highly preferred)
• SHRM certification, or ability and willingness to achieve when qualified to apply
• Self-driven work ethic with an appetite to learn and creatively solve problems
• Strong attendance history; reliable
• Experience with creative documents, graphics, etc is a plus!

As a condition of employment, Idaho Forest Group requires employees to complete a variety of pre-employment screening processes which may include, but are not limited to: criminal background check, hair follicle drug test, reference check, prior work verification, driving history (MVR), education verification, aptitude/skills testing, and credit checks. The depth of screening will vary based on the position.

Physical Demands

Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.

• Bend at waist – occasional
• Twist upper body – occasional
• Stoop - occasional
• Repetitive use of hands – frequent for clerical duties
• Stand/walk – frequent
• Sit – occasional
• Vision – near and far correctable; depth perception
• Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies

WORK ENVIRONMENT

Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

 Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.

Salary : $44,600