Building Facility Coordinator - DMS

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

*THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.*

Join our team as a Building Facility Coordinator in our Boise office! The Division of Management Services (DMS) is seeking a detail-oriented, organized professional who enjoys a wide variety of tasks and can adapt quickly to changing priorities to join our Bureau of Operations team! We’re looking for a proactive, detail‑driven go‑getter who thrives on variety and keeps operations running smoothly. In this fast‑paced role, you’ll support facility and administrative needs across the region—reviewing facility requests, coordinating office moves, jumping in on light maintenance, and managing our local motor pool. If you enjoy being organized, adapting quickly, and making things happen, we want to hear from you!

You’ll take the lead on office maintenance, motor pool support, and may also help guide building safety procedures and evacuation efforts. Your work helps ensure our Boise facility is safe, efficient, and ready to support our teams every day.

This position is not eligible for telework.

BENEFITS:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit at retirement.
• 11 paid holidays
• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• Paid parental leave
• Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30 hours per week)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Additional perks and discounts available through medical provider
• Public Service Loan Forgiveness (PSLF) Eligibility
• Employee assistance program

Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EXAMPLE OF DUTIES:

Facility Coordination

• Pinpoints facility and motor pool needs and gets resources in place fast
• Build strong, consistent communication with staff to keep operations smooth
• Anticipates maintenance issues and takes immediate action
• Maintains an optimal facility environment—HVAC, lighting, cleanliness, and more
• Ensures all programs follow facility and motor pool policies
• Leads staff confidently during emergencies and critical incidents
• Recommends smart safety upgrades and supports emergency personnel during evacuations

• Oversees contractor performance and daily building operations
• Creates clear project and move plans, driving contractors to successful outcomes
• Coordinates seamlessly with housekeeping, security, and program staff

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Some knowledge of supervisory practices . Typically gained a class or seminar (more than one day) specifically covering supervisory practices; or leadwork experience that required work assignment, direction, and monitoring (such experience on a fill-in basis is non-qualifying unless for a period of approximately three months or more); or successful completion of a college-level personnel course.
• Some knowledge of adding, subtracting, multiplying, and dividing whole numbers . Typically gained by successful completion of a high school or vocational basic arithmetic course covering addition, subtraction, multiplication, and division of whole numbers.
• Experience resolving customer service problems . Typically met by approximately one year of experience working in customer service solving customer problems.
• Experience developing written reports . This is typically gained by at least six (6) months of experience where you were required to research, compile and organize information into written reports for management decisions.
• Experience operating and maintaining commercial lighting, audio-visual, and sound equipment . Typically gained by approximately six months of experience operating and maintaining commercial lighting, audio-visual, and sound equipment.
• Experience using tools, equipment, materials and common practices used in facility preparation including custodial work . Typically gained by one year of facility preparation experience such as cleaning meeting rooms, floors, tables, etc.

Learn About a Career with DHW

***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 11:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: dhwjobs@dhw.idaho.gov
PHONE:(208) 334-0681

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov .

Preference may be given to veterans who qualify under state and federal laws and regulations.