What are the responsibilities and job description for the Procurement Specialist position at Idaho Department of Education?
Company Description The Idaho Department of Education is a state agency dedicated to advancing K–12 academic achievement across Idaho. The department supports families, educators, and schools by aligning educational policy with funding to improve student outcomes. As a public service organization, it collaborates with local districts and stakeholders to strengthen teaching and learning statewide. The department is led by the elected Idaho Superintendent of Public Instruction, reflecting a strong commitment to community representation and educational excellence. Team members contribute directly to policies and programs that impact students in every corner of the state.
Role Description The Procurement Specialist is a full-time, on-site role based in Boise, ID. This role is responsible for managing end-to-end procurement activities, including preparing and processing purchase orders, coordinating with internal departments, and ensuring compliance with state procurement regulations and policies. Day-to-day tasks include evaluating suppliers, assisting with contract drafting and negotiation, monitoring vendor performance, and maintaining accurate procurement records and documentation. The Procurement Specialist will analyze pricing, terms, and market trends to support cost-effective purchasing decisions and contribute to budget planning. The role also involves collaborating with program leaders and finance staff to forecast needs, resolve purchasing issues, and support transparent, equitable use of public funds.
Qualifications
- Demonstrated experience with core procurement activities, including Procurement processes and preparation of Purchase Orders.
- Ability to conduct Supplier Evaluation and assessment, including reviewing vendor qualifications, performance, and compliance.
- Skill in Contract Negotiation, including analyzing terms, conditions, and pricing to support fair and cost-effective agreements.
- Strong Analytical Skills for comparing bids, interpreting data, and supporting evidence-based purchasing decisions.
- Knowledge of public sector or government procurement regulations and best practices.
- Excellent written and verbal communication skills, with the ability to work collaboratively with cross-functional teams and external vendors.
- High attention to detail, organizational skills, and ability to manage multiple priorities and deadlines.
- Proficiency with office productivity and procurement-related software (e.g., ERP or financial systems, spreadsheets, databases).
- Associate or bachelor’s degree in business, supply chain, public administration, or a related field, or equivalent relevant experience.
- Experience in an education or public sector environment is beneficial.