What are the responsibilities and job description for the Fiscal Clerk position at ICP Solutions Limited?
JOB SUMMARY:
This position will provide temporary support to the Director, Budget and Financial Planning by performing a range of administrative tasks related to the Budget Office operations. The Budget Office Assistant will work in a fast-paced environment with priorities that change often. This position will assist the Director with gathering data, conducting research, analyzing data and reporting findings on various financial items.
DUTIES AND RESPONSIBILITIES:
Complete project as assigned including, but not limited to:
- Extract, download, and manage large data sets from FAST and Banner financial systems across multiple divisions.
- Clean, organize, and structure data in Excel to support divisional and consolidated operating and personnel budget development.
- Build and distribute standardized Excel budget templates for divisions to complete annual budget requests.
- Analyze personnel budgets, including full-time and part-time positions and benefits calculations.
- Upload and maintain budget files, templates, and documentation in SharePoint.
- Compile and consolidate divisional submissions for personnel and operating budget data in multiple organized formats for internal review, upload, and ultimately state reporting
- Process and pay invoices accurately and in a timely manner.
- Identify data inconsistencies or issues and work with divisions to resolve them.
- Perform ad-hoc financial analysis, reporting, and other responsibilities as needed.
MINIMUM REQUIREMENTS:
- Associates or Higher Degree preferred; High School diploma required.
- Minimum of two years’ experience in an office environment, with emphasis on financial tasks.
- Basic accounting knowledge.
- Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, SUMIFS, nested formulas, power query/pivot, conditional formatting, etc.).
- Strong ability to work with large data sets and maintain data integrity.
- Experience working with ERP financial systems.
- Ability to interpret both operating and personnel budgets
- Comfortable navigating SharePoint or alternative file sharing system for file management and collaboration.
- Strong analytical skills with the ability to summarize and present financial information clearly.
- High attention to detail, accuracy, and organization
- Ability to manage deadlines, prioritize tasks, and work collaboratively