Booking Assistant

About ICON Live:

ICON LIVE delivers a fully integrated, end-to-end touring platform that supports artists and improves every aspect of the audience experience. From strategy, routing, and promotion to seamless management, production, and operations, the company simplifies complexity with precision, transparency, and a best-in-class approach at scale. By bringing marketing, creative, and revenue under one roof, ICON LIVE delivers a single, clear story, improves performance, and builds sustainable, high-quality touring businesses.

Role Overview:

Are you passionate about live events and the entertainment industry? We are seeking a dynamic Booking Assistant to support our Booking Team in a variety of administrative and operational tasks. This role is crucial to ensuring the smooth execution of events and maintaining strong relationships within the live event industry. If you thrive in a fast-paced environment and are excited about contributing to our team’s success, we would love to hear from you! This position is not remote and will require you to work in the office full-time.

Responsibilities:

• Administrative Support: Assist the booking department with day-to-day administrative tasks, including managing schedules, maintaining the confirmation grid for all events, and coordinating between departments.
• Market Research: Identify and research potential target markets for shows, keeping up with industry trends.
• Event Coordination: Facilitate the booking process by managing venue calendars, confirming dates, and handling communications with venues and buyers.
• Contract Management: Aid in processing and administering venue contracts, artist agreements, and co-promote contracts.
• Financial Management: Assist in financial arrangements for events, including handling deposits, settlements, tracking expenditures, and managing a budget.
• Documentation: Compile and maintain event show folders with essential documents such as contracts, Certificates of Insurance, and final settlement information.
• Event Coverage: Provide on-site support during events as needed, ensuring everything runs smoothly and addressing any issues that arise.
• Artist Relations: Build and manage artist deal sheets, submit offers to agencies/management, and research artist history across various platforms.
• Additional Tasks: Handle other duties as assigned, demonstrating flexibility and a willingness to support various aspects of the booking process.

Qualifications:

• Communication Skills: Excellent verbal and written communication skills, professional phone etiquette, and proficiency in Microsoft Word, Excel, Google Suite, and Dropbox.
• Technical Proficiency: Familiarity with Adobe Photoshop or similar image editing programs is a plus.
• Industry Experience: Experience in the comedy industry or talent agencies is highly preferred, but not required.
• Interpersonal Skills: Ability to engage positively with colleagues, executives, and industry professionals. Demonstrated skills in organization, problem-solving, prioritization, and handling potentially challenging situations with tact.
• Detail-Organized: Strong attention to detail with the ability to manage multiple tasks, stay organized, and handle last-minute projects effectively.

Benefits & Perks:

• Competitive salary with growth potential.
• Comprehensive medical, dental, and vision insurance.
• 401(k) program with company match.
• Generous paid time off, including holidays and sick time.

Hourly Pay Range: $20 - $25

Hiring Practices:

This job description outlines the general responsibilities of the role but is not exhaustive. Additional duties may be assigned as needed to meet organizational goals. ICON Live is committed to fostering a diverse and inclusive workplace.