What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Icon Group International?
About the Role
The Executive Assistant serves as the CEO's strategic right hand, ensuring ICON operates with precision, speed, and elite professionalism. You will manage scheduling, communication flow, project coordination, internal team alignment, and high-priority initiatives that impact the entire company. This role demands poise, confidentiality, excellent judgement, and the ability to execute under pressure.
What You'll Do
- Manage CEO calendar, scheduling, and travel logistics
- Serve as primary gatekeeper for communications, emails, and requests
- Coordinate team meetings, agendas, and follow-ups
- Handle onboarding workflows for new hires
- Support HR-related tasks (documentation, forms, compliance tracking)
- Oversee administrative operations and department alignment
- Prepare briefs, reports, and presentations
- Track agency KPIs and deliver weekly reports to CEO
- Coordinate talent submissions and referrals
- Manage confidential files and internal documents
- Support in-event operations, appearances, and strategic initiatives
- Ensure CEO is fully prepared for all meetings, calls, and engagements
Qualifications
- 2 years administrative or executive support experience
- Exceptional organization and communication skills
- Ability to manage high-volume schedules
- Strong writing, formatting, and presentation skills
- Professionalism, discretion, and reliability
- Comfortable learning fast and wearing many hats
Hybrid Work
- 2-3 in-office days weekly (meeting days event prep)
- Remote for admin and communication tasks
Payroll & Protection Notes
- Payroll begins after 30 days
- Payroll paid monthly
- 90-day probation period standard
- Benefits eligible after 90 days
- All approved work expenses reimbursed