Commercial- Property Administrator

Job Summary

Title: Property Administrator – Commercial
We are seeking a highly organized and detail-oriented Property Administrator to join our Property Management team in West Los Angeles. This is a full-time, in-office only position. The ideal candidate has experience in commercial property management, is proficient in Yardi Voyager 7s, Microsoft Office, and thrives in a fast-paced environment supporting lease administration, compliance, and operational coordination.

Qualifications

• 2–3 years in commercial property management
• High school diploma required; college degree preferred
• Proficiency in Yardi Voyager 7s
• Proficiency in Microsoft Office: Word, Excel, Outlook, PowerPoint
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Ability to travel between properties
• Familiarity with lease documentation and compliance reporting
• Local candidates preferred

Responsibilities

• Administrative Support:
  Provide day-to-day administrative support to the Property Management Department, ensuring high-quality work is completed within established deadlines and in alignment with company SOPs.
• Lease File Management:
  Upload, name, and tag lease documents in Yardi Voyager 7. Maintain accurate and organized digital and physical tenant files, including screening documents, financials, leases, amendments, subleases, legal documents, insurance, and correspondence.
• Lease Documentation:
  Prepare leases, addendums, amendments, and related documents as directed. Assemble, scan, and distribute all lease documentation, ensuring proper filing and accessibility.
• Tenant Onboarding & Communication:
  Send billing and emergency contact forms to tenants, track responses, and ensure documents are saved appropriately. Draft and send welcome letters, 3-day notices, and move-out confirmations.
• Compliance & Reporting:
  Maintain and organize certifications, permits, and annual testing records. Manage Energy Star/EBEWE reporting and ensure each property’s business license is active and properly filed.
• Insurance Tracking:
  Support the Director of Property Management in managing certificates of insurance for tenants and vendors, ensuring compliance and timely renewals.
• Vendor & Utility Coordination:
  Assist with preparing service contracts and work orders. Handle utility setup and transfers (electric, gas, water, trash, fire phone lines, elevator lines) post tenant move-out.
• Broker Commission Processing:
  Compile and send commission invoices with supporting documentation (approval forms, listing agreements, lease rent schedules) for review and submission to accounting.
• Financial Review Support:
  Assist in preparing for monthly financial reviews. Ensure the “Monthly Financial Overview” is saved in the shared drive for each property.
• Due Diligence Support:
  Assist with acquisitions and dispositions by gathering, assembling, and logging due diligence materials as directed.
• Other Duties:
  Perform additional tasks as assigned by the Sr. Portfolio Manager or Director of Property Management to support departmental operations.

Required Skills

• Detail-oriented and organized
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Yardi Voyager 7s and Microsoft Office Suite
• Understanding of lease administration and property operations
• Professionalism and initiative

We Offer

• Competitive compensation and bonuses
• Comprehensive benefits package
• Opportunities for growth and advancement
• Collaborative and supportive work environment
• Convenient West Los Angeles office location

If you are a proactive professional with experience in commercial property management, a strong command of Yardi Voyager 7, and live in or near West Los Angeles, we’d love to hear from you.
Apply today and become part of a team dedicated to excellence in property operations.