What are the responsibilities and job description for the Project Compliance Administrator position at ICM Ventures Inc?
WHY THIS ROLE STANDS OUT: If you are an organized, detail-driven administrative professional who enjoys keeping complex projects on track, this is an opportunity to build a rewarding career in construction. In this role, you will be a key partner to project teams and subcontractors, helping ensure labor compliance documentation is complete, accurate, and audit-ready. Your work will make a direct impact on project success while giving you exposure to fast-moving, high-visibility construction operations.
ABOUT THE OPPORTUNITY: We are seeking a proactive Project Compliance Administrator to support prevailing wage and labor compliance across assigned construction projects. This role is ideal for someone who thrives on organization, follow-through, and communication. You will help manage certified payroll documentation, support subcontractor compliance, maintain audit-ready records, and work closely with the Project Controller to keep compliance processes moving efficiently and accurately.
WHAT YOU’LL DO:
Keep compliance documentation organized and on schedule
- Track and collect weekly certified payroll, pay stubs, and timesheets from subcontractors
- Maintain organized project documentation in designated systems (Box, SharePoint, or equivalent)
- Ensure all required compliance documents are received, complete, and properly filed by project, subcontractor, and reporting period
Support certified payroll review and follow-up
- Assist in reviewing certified payroll submissions for completeness and accuracy
- Verify alignment with applicable labor classifications, wage rates, and hours worked under the Project
- Identify missing information, inconsistencies, or errors and communicate required corrections
- Track payroll submission and review status to ensure timely completion
Track apprenticeship compliance requirements
- Track apprentice labor hours and total labor hours by project and subcontractor
- Maintain documentation supporting apprenticeship requirements, including:
- Participation requirements
- Apprentice-to-journey worker ratios
- Registered apprenticeship program documentation
- Assist in identifying potential compliance gaps and escalate issues as needed
Partner with subcontractors and project teams
- Provide guidance and support to subcontractors regarding:
- Document submission requirements
- Missing or incomplete information
- Required corrections
WHAT MAKES YOU A STRONG FIT:
Education/Certification:
- High school diploma required; bachelor’s degree preferred.
Required Knowledge & Experience:
- 1–3 years of experience in project administration, project coordination, compliance support, or a related administrative role.
- Possess excellent computer skills utilizing MS Office products (Excel, Outlook, Sharepoint), LCP Tracker.
- Experience in construction, EPC, engineering, installation, or another project-based environment preferred.
If you are ready to bring your organization, follow-through, and construction administration skills to a team where your work truly matters, we’d love to hear from you.
Current, valid driver’s license with no restrictions required. Travel may be up to 5% for site visits.