What are the responsibilities and job description for the Accounts Payable / Purchasing Clerk position at Ice Plant Inc?
Accounts Payable / Purchasing Clerk
This job involves managing bills and expenses for a local Meridian Company by processing, verifying, and reconciling invoices and ensuring timely payments to vendors and suppliers. Key responsibilities include accurately entering invoice data, coordinating with vendors, maintaining vendor records, resolving discrepancies, and ensuring adherence to company policies. Experience is required.
Key Responsibilities
o Invoice Processing: Receive, review, and verify incoming vendor invoices for accuracy and completeness, ensuring proper authorization and coding.
o Payment Processing: Schedule and execute payments to vendors via check, electronic transfer, or ACH
o Record Keeping: Maintain accurate and organized financial records of all accounts payable transactions
o Account Reconciliation: Reconcile vendor statements and accounts payable ledger to ensure accuracy and identify any outstanding balances or discrepancies
o Vendor Management: Serve as a point of contact for vendors, addressing payment inquiries and resolving any issues that arise
o Compliance: Endura all accounts payable activities comply with company policies, internal controls, and relevant financial standards.
o Month-End/Year-End Tasks: Assist with month-end and year-end closing processes as part of the accounting team
o Incoming Phone Calls: Assist with incoming calls and dispatching calls out to drivers
o Purchase Orders: Must be able to assign po numbers and match them with the corresponding invoice as they come in.
Skills and Qualifications
o Attention to Detail: Crucial for accurately verifying invoices and financial data.
o Organizational Skills: Needed to manage large volumes of invoices, records, and payment schedules efficiently.
o Communication Skills: Essential for interacting with vendors and internal departments to resolve issues.
o Technical Proficiency: Ability to use QuickBooks software and electronic payment systems
o Analytical Skills: For analyzing expense reports and reconciling account discrepancies
o Personality: Must have a warm and friendly personality when dealing with customers
Job Type: Full-time
Pay: $14.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $14 - $22