What are the responsibilities and job description for the Executive Support Specialist position at Ice Miller LLP?
Job Summary: We're seeking a tech-savvy, ambitious professional with strong executive presence to provide high-level administrative and organizational support to a senior Partner. This role is perfect for a proactive problem-solver who thrives in a fast-paced environment, embraces technology, and is committed to continuous learning and career growth.
Essential Job Duties
The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equipment Operated:
This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.
Physical Requirements:
While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.
Mental Requirements:
Ability to communicate effectively, verbally and in writing, with a diverse group of people.
Work Environment:
While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.
The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly, and has the opportunity to perform to their highest potential.
Why Join Us?
Ice Miller LLP is an Equal Opportunity Employer.
Benefits provided include Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.
Essential Job Duties
- Executive Communication & Coordination:
- Act as a trusted liaison between the Partner, internal teams, and external contacts.
- Manage calls, emails, and messages with professionalism and discretion.
- Calendar & Travel Management:
- Organize and maintain the Partner’s schedule, including meetings, deadlines, and client activities.
- Coordinate complex travel arrangements, prepare itineraries, and manage expense reports.
- Event & Project Support:
- Assist with planning and execution of events, including invitations, RSVPs, and logistics.
- Manage sponsorship tickets and guest confirmations.
- Administrative Excellence:
- Handle incoming/outgoing correspondence, mail, and courier services.
- Collaborate with team responsible for processing expense reimbursements and maintain organized records.
- Team Collaboration & Leadership:
- Work closely with Legal Services Assistant team to ensure seamless operations.
- Proactively assist with projects and special assignments.
- Bachelor’s degree or equivalent experience.
- Strong proficiency in Microsoft Office Suite and ability to learn new software quickly.
- Executive presence with excellent communication and interpersonal skills.
- Ambition to grow professionally and take on increasing responsibility.
- Ability to manage multiple priorities and adapt to changing deadlines.
- Commitment to continuous learning and development.
- Professional demeanor and client-focused mindset.
The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equipment Operated:
This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.
Physical Requirements:
While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.
Mental Requirements:
Ability to communicate effectively, verbally and in writing, with a diverse group of people.
Work Environment:
While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.
The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly, and has the opportunity to perform to their highest potential.
Why Join Us?
- Opportunity to work in a dynamic, collaborative environment.
- Exposure to high-level business operations and client interactions.
- Clear pathways for career growth and professional development.
- Access to cutting-edge tools and technology to enhance efficiency.
Ice Miller LLP is an Equal Opportunity Employer.
Benefits provided include Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.