What are the responsibilities and job description for the Senior Accounts Payable Technician position at ICE, Civil Engineering, Infrastructure Firm?
Senior Accounts Payable Technician
West Columbia, SC
Position Summary
Infrastructure Consulting & Engineering, LLC (ICE) is seeking an experienced Senior Accounts Payable Technician to join our Accounting team in West Columbia, South Carolina. This onsite position is responsible for supporting the day-to-day accounts payable function, including invoice processing, vendor setup and verification, payment processing, use tax reporting, lease administration, and other accounting activities.
The ideal candidate is a dependable, detail-oriented accounting professional who takes ownership of their work and can operate independently in a fast-paced environment. Because this position handles sensitive financial information and has access to company banking systems, a high level of integrity, discretion, reliability, and accuracy is essential.
Key Responsibilities
- Enter, review, and process vendor invoices accurately and timely within the accounting system.
- Establish new vendors and perform required W-9 verification and documentation.
- Prepare and process vendor payments, including checks, ACH transactions, NACHA files, and EFTs.
- Independently verify new or updated payee banking information in accordance with established financial controls and fraud-prevention procedures.
- Review and analyze invoices and expenses to identify applicable use tax obligations.
- Prepare and file use tax reports and payments in accordance with applicable requirements and deadlines.
- Reconcile fleet leasing invoices and ensure expenses are allocated to the appropriate business units and general ledger (GL) accounts.
- Manage accounting-related activities for company office and housing leases, including tracking and processing payments.
- Assist with annual 1099 preparation and reporting.
- Process and accurately record cash receipts.
- Research and resolve invoice, payment, vendor, and account discrepancies.
- Maintain organized and accurate accounts payable documentation and records.
- Protect confidential company, vendor, employee, and banking information.
- Support internal accounting controls and established AP procedures.
- Assist the Accounting team with additional accounts payable and related accounting functions as assigned.
Qualifications
- Associate's degree in Accounting, Finance, or a related field, or an equivalent combination of education and relevant work experience.
- Minimum of 5 years of accounts payable experience, preferably in a high-volume or multi-entity environment.
- Strong understanding of basic accounting principles, including general ledger accounts and expense coding.
- Experience working within a comprehensive accounting or ERP system; Deltek Vantagepoint experience is a plus.
- Proficiency in Microsoft Excel; intermediate-level Excel skills preferred.
- Demonstrated ability to maintain accuracy while managing multiple priorities and deadlines.
- Strong analytical, organizational, problem-solving, and communication skills.
- Ability to work independently, exercise sound judgment, and take initiative.
- Ability to quickly learn new systems, procedures, and accounting processes.
- Demonstrated reliability, discretion, and professionalism when handling confidential financial information.
- Must complete a pre-employment screening and background check. ICE is a drug free workplace.
- Must be legally authorized to work in the US.
Ideal Candidate
The successful candidate will be a self-starter, independent worker, and quick learner who takes pride in producing accurate and timely work. This individual should be comfortable identifying discrepancies, asking the right questions, and following issues through to resolution.
Because this role includes access to company bank accounts and other sensitive financial information, ICE is seeking someone who demonstrates exceptional trustworthiness, accountability, confidentiality, and sound judgment.
Physical and Environmental Requirements
This position predominantly involves up to 8 hours per day at a computer workstation, with occasional standing and walking. The employee may occasionally lift lightweight office supplies and materials, typically not exceeding 20 pounds. The office environment is indoors, characterized by controlled temperatures and minimal exposure to adverse conditions. Clear and effective verbal and written communication skills are necessary. The role demands adaptability to interruptions and changes in workflow, as well as the capacity to sit for extended periods.
Expected Hours of Work
The ICE offices are open from 8:00 a.m. to 5:00 p.m., Monday through Friday, allowing an unpaid hour for lunch daily. Work schedules may vary according to the project schedule. This is an onsite position reporting to the ICE office 5 days a week.
Why Build Your Career with ICE?
At ICE, we value diverse perspectives, innovative thinking, and personal initiative. Our leadership is committed to your growth and well-being, creating an environment where everyone can thrive.
At ICE, we value diverse perspectives, innovative thinking, and personal initiative. Our leadership is committed to your growth and well-being, creating an environment where everyone can thrive.
Here’s what you can expect at ICE:
- Competitive pay and comprehensive benefits
- Professional development and clear paths for career growth
- A collaborative, supportive team of skilled professionals
- Opportunities to work on impactful infrastructure projects that shape and connect communities
ICE is proud to be an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and encourage qualified veterans and individuals with disabilities to apply. We do not discriminate based on any protected status in accordance with applicable federal, state, and local laws. Applicants with disabilities or limited English proficiency may contact Human Resources for assistance at 803-822-0333 or careers@ice-eng.com. Discover more about our team, values, and projects by visiting www.ice-eng.com.
If you’re passionate about financial accuracy and enjoy working in a project-driven environment, we’d love to hear from you.