What are the responsibilities and job description for the Strategic Quote Coordinator position at ICC?
The Strategic Quote Coordinator plays a key role in supporting our Long-Term Agreement (LTA) and Strategic Quote processes. In this role, you'll partner closely with our Sales and Product teams to ensure accurate, timely, and well-coordinated quoting activities that support both our customers and the business.
What You'll Do (Other duties as assigned)
LTA Quote Preparation Responsibilities
- Coordinate and process customer Long Term Agreements and Strategic Quotes.
- Drive LTA process with Sales and Product teams.
- Set up Conference call with Sales and Product teams once you have a completed LTA template from sales to discuss parts list, T's and C's, due date, special instructions, competition, and quote strategy.
- Upload and distribute the LTA to PM team.
- Set due date from product to sales allowing time for strategic discussions prior to submitting quote to customer.
- Track LTA due dates with reminders to sales and product.
- Coordinate a mid-point update call with sales and product to understand progress and ability to respond to the customer on time.
- Communicates critical information to Sales and Product Teams.
Post Award Responsibilities:
- Upload the contract, work with PMs to ensure pricing is valid and all vendor contracts are loaded in the system.
- Add award copy to LTA folder.
Why You'll Love Working Here
At ICC, you're not just coordinating quotes — you're joining a team that values partnership, precision, and continuous improvement. You'll enjoy:
- A meaningful role with real impact: Your work directly supports customer satisfaction and strategic business goals.
- A collaborative, team-focused environment: You'll work closely with Sales, Product Management, and leadership who rely on your communication and insights.
- Opportunities to grow and develop: Gain exposure to complex contracts, pricing strategy, and advanced Excel analysis — ideal for building a strong professional foundation.
- A high-trust, supportive culture: ICC values proactive, organized individuals and gives you autonomy to excel while still having the support of a strong team.
- Excellent benefits and stability: As part of Heilind Mil-Aero, ICC offers great benefits, a stable work environment, and long-term opportunities.
If you enjoy structure, problem-solving, teamwork, and being the “glue” that keeps a strategic process running smoothly, you'll thrive here.
Education
- Associate degree or minimum of six months to one-year related experience.
- Or previous 3 years in a similar role or related experience.
Skills/Requirements
- Must be a US Citizen due to US Navy Contractual Agreements.
- Must be able to report to Lumberton, NJ office during scheduled in-office workdays.
- Proficient computer skills, especially Microsoft Excel (Advanced).
- Excellent written and verbal communication skills.
- Able to troubleshoot data issues and correct errors in complex formulations within Excel reporting.
- Able to identify the root cause and problem-solving complex issues.
- Able to think outside of the box to create solutions to department needs utilizing all available software.
- Able to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
- Must be able to manage time effectively, meet personal goals, and work effectively with other members of the team.
- Must be proactive, organized and detail oriented.
- Highly motivated to identify and address issues and follow through with completing total quote.
- Ability to handle multiple tasks and projects simultaneously while working in a fast-paced environment.
- Able to work with little supervision.
- Data entry skills a plus.
Physical Requirements
While performing the duties of this job the employee is often required to stand, walk, and sit; talk or hear, both in person and by telephone and computer; use computers, read, write, type, use fax machines, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co-workers, and customers. Use hands to finger, handle or feel objects or controls; reach with hands and arms. Regularly required to stoop, kneel, bend, crouch.
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Substantial movements (motions) of the wrists, hands, and/or fingers (paperwork, typing, using mouse/keyboard). The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Reasonable accommodations may be made to enable individuals to perform the essential functions of this job.
Working Conditions
Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Req Benefits: Our company offers a comprehensive benefits package to all full time, regular employees located in the United States which include: Comprehensive medical, dental and vision; Vacation, sick time and holidays; Accident, life, disability and critical illness
Compensation: $45,000 - 50,000 per year, based on experience
Additional Details :
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:
- E-Verify
- Right to Work (English) (Spanish)
ICC and TrekConnect, a subsidiary of Heilind Mil-Aero, offers a comprehensive benefits package to all full time, regular employees which include:
- Comprehensive medical, dental and vision
- PTO and holidays
- Accident, life, disability and critical illness insurance
- 401k program with match
- Wellness programs
- Tuition reimbursement
- Pet insurance
- Employee discount program
- Referral bonuses
Salary : $45,000 - $50,000