What are the responsibilities and job description for the Accounts Receivable Coordinator II position at ICAT Logistics?
Description
This role can be based in the following areas: Coppell, TX; Northlake, IL; Elkridge, MD; Piscataway, NJ
Job Summary
The Accounts Receivable (AR) Coordinator II is responsible for providing support to the Accounts Receivable Department with a focus on accurate, timely invoice processing and management of AR activities ensuring compliance with internal procedures and external requirements. This role ensures financial accuracy, compliance, and operational efficiency while contributing to process improvement initiatives and cross-departmental collaboration.
Essential Duties And Responsibilities
Qualifications & Skill Requirements
This role can be based in the following areas: Coppell, TX; Northlake, IL; Elkridge, MD; Piscataway, NJ
Job Summary
The Accounts Receivable (AR) Coordinator II is responsible for providing support to the Accounts Receivable Department with a focus on accurate, timely invoice processing and management of AR activities ensuring compliance with internal procedures and external requirements. This role ensures financial accuracy, compliance, and operational efficiency while contributing to process improvement initiatives and cross-departmental collaboration.
Essential Duties And Responsibilities
- Process and post customer payments (checks, ACH, wires) accurately and in a timely manner
- Follow and suggest updates to internal operating procedures (IOPs) for AR functions
- Manage and monitor invoicing through government and client portals, ensuring compliance with agency requirements
- Maintain accurate documentation and notes in AR systems
- Perform daily invoice processing, including manifest invoicing and reconciliation of related documentation
- Support AR activities related to U.S. Government business
- Conducts some billing duties such as Invoice Preparation & Processing
- Act as a backup for daily customer payment application to ensure continuity of operations
- Assist with account reconciliations, research discrepancies, and resolve billing/payment issues
- Assist in developing, documenting and maintaining accounts receivable data entry best practices through the creation of IOPs (ICAT Operating Procedures) and correlating IOMs (ICAT Operating Manual)
- Prepare and provide reports and updates on AR activities to management as required.
- Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism
- Perform general office work as needed, including but not limited to answering phone calls, operating general office equipment (computer, scanner, fax)
- Other duties as assigned
Qualifications & Skill Requirements
- Highschool diploma required, associate degree in accounting or further training a plus
- 4 years of accounts receivable, billing or related office/accounting experience
- Strong data entry skills with high attention to detail and accuracy
- Ability to manage high volumes of work while meeting deadlines
- Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP or accounting software a plus