Day Program Coordinator

The Day Program Coordinator is responsible for supervising Day Program Staff in carrying out the Individualized Day Program Plans of iCare members with developmental disabilities and serious behavioral issues. The Day Program Coordinator will work with the day program staff to ensure that the members receive the individualized prescribed programming in a community setting that supports the personal needs and goals of their plans.

Responsibilities

Under the direction of the Manager of Program Services, the Day Program Coordinator is responsible for the following:

• Day-to-day supervision and training of Day Program Staff in strategies for development of each assigned member’s behavioral, communication, and skill goals. This requires a thorough knowledge of each member’s Individualized Day Program Plan, and the ability to teach and communicate effectively with Day Program Staff.
• Apply for potential members in DDD Focus system daily.
• Assist in conducting facility tours/program to potential members/parent/guardians.
• Providing monthly one hour training to Day Program Staff in a group setting on such topics as data collection, scheduling, supportive relationships, basic care, and behavioral interventions. This includes coordinating plans with Program Managers in the hour before the meeting.
• Ensure staff worked hours are verified and input into the system correctly to be signed.
• Publishing and distributing a Day Program Activities Calendar on a monthly basis that is designed for teaching community integration skills and providing social and recreational opportunities. Requires sending daily text messages/email to all Day Program Staff to coordinate group activities.
• Ensuring that the members are transported to and participate in these activities with full involvement from the Day Program Staff who are responsible for each individual member’s care. The Day Program Coordinator is expected to be an active participant at all calendared group events.
• Teaching art, exercise, or music classes as needed and supporting Day Program Staff in preparing and presenting activities. Organizing special events such as holiday celebrations, including decorating the party room, coordinating food, games, and dance music.
• Reviewing the members’ daily program notes taken by Day Program Staff. Tallying behavioral and skill goal data into a specified format and writing a narrative overview and analysis of the data for each member’s quarterly day program report. Updating individual weekly schedules as the need arises.
• Purchasing of supplies for day program activities including food for the cooking class, art supplies, and sports gear within a budgeted allowance for general program expenses.
• Scheduling coverage for Day Program Staff’ vacations, sick time, and other time off in collaboration with Program Managers. In the event that staff coverage is not available, the Day Program Coordinator will step in and provide temporary care and supervision to the members and follow the members’ usual schedule.

Supervision

The Day Program Manager/Director is the direct supervisor of the Day Program Coordinator. The Day Program Coordinator will also be expected to work cooperatively with the Program Managers of the iCare facilities in which the members reside.

Job Requirements

• Attendance at monthly staff and day program meetings.
• Attendance at iCare In-Service Trainings. Must meet regulatory requirement of 12 hours of training per year.
• As a mandated abuse reporter, the Day Program Coordinator must have the ability to recognize the obvious and suspected signs of abuse and is responsible for understanding and following abuse reporting policies and procedures.

Qualifications

• Must be at least age 21.
• Minimum of three years’ direct support experience in programs for the developmentally disabled, including supervisory experience.
• Must have First Aid, CPR, Prevention & Support, Article 9, Medication Administration (if required).
• Good written and verbal communication skills.
• In addition, a clean driving record, with insurance company approval to operate iCare vehicles, is required.