What are the responsibilities and job description for the Administrative Assistant position at ICA Language Services?
Job Summary
ICA Language Services is looking for part-time (4 hours per day) administrative and facility support to ensure efficient day-to-day office and classroom operations at our offices in Arlington. VA. This role is responsible for maintaining supply inventory, coordinating service and maintenance requests, supporting front desk functions, and assisting with academic and operational processes. The ideal candidate is highly organized, customer-focused, and adaptable.
Essential Duties & Responsibilities
- Answer and route phone calls from the main reception line
- Greet and direct visitors to appropriate personnel
- Maintain inventory of office and kitchen supplies
- Create and track service requests and corresponding records
- Bind and laminate course materials as needed
- Receive, scan, and distribute mail; sort and organize packages
- Troubleshoot basic IT issues and escalate as needed
- Monitor classroom utilization and report maintenance needs
- Maintain records of in-person student classroom assignments and contacts
- Support staff and student attendance reporting
Minimum Skills/Qualifications
- High school diploma or equivalent
- 1 year of experience in customer service and/or administrative support
- Familiar with Microsoft 365 (Outlook, Excel, Word, Teams)
- Excellent verbal and written communication skills
- Strong organizational and problem-solving skills
- Ability to lift up to 30 lbs.
- Ability to prioritize tasks and respond effectively
- Positive and enthusiastic attitude
Preferred Qualifications
- Associate or bachelor's degree
- Basic IT troubleshooting experience
- Ability to work independently while supporting a fast-paced, team-oriented environment
Schedule & Compensation
- $18–20 per hour
- Preferred schedule: Monday–Friday, 12:30 p.m.–4:30 p.m. (20 hours/week)
- Must have flexibility to accommodate occasional scheduling adjustments based on operational needs
ICA Language Services is a women-owned foreign language school that has continuously provided foreign language training and training support services directly to the US Government since 1987.
ICA is an equal-opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.
Salary : $18 - $20