Accounts Payable/Income Audit

• Maintain accurate files on all authorized purchase orders according to Accounting procedures.
• Review open P.O.'s and resolve with Purchasing Agent
• Match receiving invoices to authorized P.O.'s and review accuracy of charges; reconcile differences with Purchasing Agent and/or vendor.
• Prepare authorized invoices for payment to vendors according to Accounting procedures.
• Balance food and beverage invoices with Daily Receiving Report.
• Verify ledger codes, batch invoices and post invoices following system procedures and Accounting policies.
• Print checks and attach to matched documentation; distribute to designated personnel for authorized signature.
• Receive manual check requests and verify accuracy of information and authorized approvals; input into vendor master as paid after cutting the check.
• Trace all authorized service and contract payments and process payments according to contracted due dates.
• Maintain accurate record of all issued checks.
• Cancel invoices and void checks as assigned by Controller, following Accounting procedures.
• Complete month-end closing procedures as specified, including monthly reports.

OUR PEOPLE:

• Attends monthly meetings to review issues and concerns.
• Be familiar with all hotel services/facilities to respond to guest inquiries accurately. Promote positive guest relations.
• Print designated reports and distribute as specified by Controller.

GUEST EXPERIENCE:

• Handle guest complaints following the six step procedures and ensuring guest satisfaction.
• Handle disputed charges by guests courteously following department procedures.
• Place signed checks in envelopes after authorized release is given from Controller and mail to vendors.
• Create new vendor accounts in system and update vendor master accounts

RESPONSIBLE BUSINESS:

• Prepare applicable government, federal or required reports (i.e., sales tax, 1099, state liquor) according to Accounting standards.
• Ensure security of all unused checks.
• Follow up on goods received without invoices.
• Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment.
• Set up and organize work station with designated supplies, forms and resource materials; maintain cleanliness at all times.