What are the responsibilities and job description for the Office Manager position at iBusiness Funding?
About iBusiness Funding
iBusiness Funding is a software and lender service provider specializing in small business lending. Our technology, team, and process enable us to support loans from $10,000 to $25 million for our lending partners. Our technology solutions have been proven to quickly scale our clients’ portfolios without the need for additional
overhead. Our flagship product, LenderAI, features end-to-end lending functionality from sales all the way through servicing
To date, we’ve processed over $11 billion in small business loans and handle more than 1,000 business loan applications daily. Our team is driven by our core values of innovation, integrity, enjoyment, and family.
Join us and be part of a team that’s transforming the finance industry and empowering businesses to thrive!
Major Areas of Responsibility
- Process purchases of IT equipment and office/kitchen supplies; track spending and maintain inventory
- Receive, open, and accurately direct mail and packages received; send out mail and packages via USPS, FedEx, and other shipping carriers
- Handle in-office administrative tasks related to current business projects as required, including mailing, placing calls as needed, entering information into our CRM, receiving, sorting, scanning, and filing mail, and directing notices to internal team members as necessary
- General office administration tasks including greeting visitors; validating parking; maintaining supplies in the office, kitchen, and conference room; keeping public areas clean and always ready for guests, and submitting building maintenance requests
- Schedule catering for in-office meetings and other events; assist with planning and execution for in-office events
- Support HR with employee recognition programs, milestone celebrations, and culture building initiatives
- Track the admin's credit card spending and provide the accounting team with full details and receipts
- Review and approve office related expenses
- Create remote deposits for checks received in the office
- Work with third-party vendors for office equipment, including copiers, coffee machines, and shredders, to ensure equipment remains in working order
- Collaborating and supporting all departments with administrative tasks as needed, including maintaining organized and up-to-date records of all shared tasks to ensure smooth workflow
- Performing other duties and assisting in other projects that may arise occasionally, as assigned
- Maintaining a positive and professional work environment.
Required Knowledge, Skills, and Abilities
- Energetic, Consistent, accurate, thorough, and detail oriented
- Outstanding internal and external communication skills, written and verbal
- Ability to think critically and troubleshoot problems
- Ability to multitask, prioritize, and manage time effectively
- Microsoft Office experience required; tech savvy is a plus
- Ability to work productively on your own and as a team
- Willing and able to work at a fast pace and adjust well to change
- Must be able to come into the office in Fort Lauderdale on a full-time basis, 5 days a week
- Must be able to work with computers and have a good understanding of Microsoft Office software.
Conclusion
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.