What are the responsibilities and job description for the Administrative Assistant position at IBP?
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.
Responsibilities:
- Manage and process client billing and invoicing in a timely and accurate manner
- Assist with general accounting duties, including data entry, account reconciliation, and file maintenance
- Active ownership of accounts receivable functions, including following up on outstanding payments
- Provide administrative support to the accounting, sales, production, and operations teams
- Assist with payroll processing and timekeeping reviews as needed
- Organize and maintain digital and physical files and records
- Prepare reports and spreadsheets for internal tracking and analysis
- Answer and direct phone calls, take messages, and handle inquiries
- Communicate professionally with clients, vendors, and team members
- Support with general office tasks and assist other departments as needed
- Perform other administrative and financial support tasks as assigned
Preferred Qualifications:
- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Experience with billing and payroll
- Ability to assist with scheduling
- Experience as an administrative assistant or in a similar role.
- Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.
- Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
- Proficiency in both English and Spanish is preferred
Schedule: Monday – Friday
Pay: $18.00 - $21.00 per hour
Position requires a drug test be completed, contingent upon employment, and a background check if applicable.
Physical demands:
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods of time to complete your job at a computer.
Benefits:
- Medical, dental, and vision coverage
- Company Life Insurance
- Longevity Stock Program
- IBP Foundation
- Scholarship opportunities
- Paid vacation and holidays
- Employee Financial Assistance Program
- Opportunities for growth and advancement.
- 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
- Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance
Broken Drum Insulation Visalia (Fresno Location) is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you.
Explore your next career opportunity and become a part of the Broken Drum Insulation Visalia (Fresno Location) team!
EEO Statement
We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status
Salary : $18 - $21