What are the responsibilities and job description for the Accounts Payable Clerk position at Iberia Foods?
Description
Founded in 1930, Iberia Foods is the largest Caribbean and Hispanic food distributor in the United States. As a premier source for the authentic Caribbean and Latino cuisine, Iberia Foods boasts a full host of products ranging from condiments and pantry items to beverages and snacks and represents most of the leading brands from the Caribbean and Latin America. With more than 800 products, Iberia Foods has a solid position as the definitive connection to the Caribbean and Latin American cuisine.
We are seeking a Accounts Payable Clerk to join our team in Miami, FL!
Position Summary
The Accounts Payable Clerk is responsible for supporting the day-to-day accounts payable process, including reviewing, coding, entering, and processing vendor invoices, matching invoices to purchase orders and receiving documents, resolving vendor inquiries, and maintaining accurate payment records. This role requires strong attention to detail, organization, and the ability to work collaboratively with internal departments and external vendors.
Key Responsibilities
Founded in 1930, Iberia Foods is the largest Caribbean and Hispanic food distributor in the United States. As a premier source for the authentic Caribbean and Latino cuisine, Iberia Foods boasts a full host of products ranging from condiments and pantry items to beverages and snacks and represents most of the leading brands from the Caribbean and Latin America. With more than 800 products, Iberia Foods has a solid position as the definitive connection to the Caribbean and Latin American cuisine.
We are seeking a Accounts Payable Clerk to join our team in Miami, FL!
Position Summary
The Accounts Payable Clerk is responsible for supporting the day-to-day accounts payable process, including reviewing, coding, entering, and processing vendor invoices, matching invoices to purchase orders and receiving documents, resolving vendor inquiries, and maintaining accurate payment records. This role requires strong attention to detail, organization, and the ability to work collaboratively with internal departments and external vendors.
Key Responsibilities
- Review vendor invoices for accuracy, proper approval, and required supporting documentation.
- Code invoices to the appropriate general ledger accounts, cost centers, departments, and locations.
- Match invoices to purchase orders, receiving documents, and other backup as applicable.
- Enter invoices into the accounting or ERP system accurately and timely.
- Assist with weekly check runs, ACH payments, wire payments, and other vendor payment processes.
- Research and resolve invoice discrepancies, pricing issues, missing approvals, duplicate invoices, and payment questions.
- Communicate with vendors regarding invoice status, payment timing, missing documentation, or account issues.
- Assist with vendor statement reconciliations and follow up on outstanding items.
- Support month-end close by ensuring invoices are entered timely and accrual information is provided when needed.
- Follow company policies and internal controls related to invoice approvals, payment authorization, and vendor setup.
- Provide general accounting and administrative support as needed.
- High school diploma or equivalent required; associate degree in Accounting, Finance, Business, or related field preferred.
- 1–3 years of accounts payable, accounting, or administrative finance experience preferred.
- Experience with accounting software or ERP systems preferred.
- Proficiency in Microsoft Excel, Outlook, and basic office applications.
- Ability to process a high volume of invoices accurately and efficiently.
- Strong attention to detail, organization, and follow-through.
- Ability to communicate professionally with vendors and internal business partners.
- Ability to meet deadlines in a fast-paced environment