What are the responsibilities and job description for the Travel Coordinator position at IAP Worldwide Services, Inc?
As the Travel Coordinator , you will plan itineraries and schedule travel accommodations for employees using knowledge of routes, types of carriers and travel regulations. Verifies travel orders to insure costs, availability, and convenience of different types of carriers to select most advantageous route and carrier; notifies personnel of travel dates, baggage, limits and medical and visa requirements, and determines that all clearances have been obtained. Assists personnel in completing travel forms and other business transactions pertaining to travel, may deliver personnel files and travel orders to persons prior to departure, meet and inform arriving personnel of available facilities and housing and furnish other information, and may arrange for motor transportation for arriving or departing personnel
All major modes of transportation are used, as most individual trips involve combinations of more than one mode. Travel is varied, often not recurrent and periodically requires planning for relatively inaccessible intermediate or destination points. Routings are diverse and there is a necessity for frequent rerouting, re-planning, or rearranging, with many side trips requiring changes in modes of travel and creating substantial difficulty in routing and scheduling connections.
A substantial amount of travel involves special allowances or requires authorization and planning for supplementary or special transportation facilities. It is frequently difficult to obtain the required information.
ESSENTIAL JOB FUNCTIONS: (not limited to duties as described - performs related duties as requested)
- Assisting new employees with travel to the Middle East
- Understanding our Client’s travel requirements and making appropriate travel recommendations
- Booking domestic and international travel arrangements as needed
- Perform travel expense reconciliations
- Prepare employee expense reports for reimbursements of travel costs
- Providing excellent customer service and follow-up
- Limited office administrative duties such as ordering of materials and supplies, facilitating office related invoice payments, and interface with landlord for facility related needs
KNOWLEDGE & SKILLS:
- Complete understanding and application of principles, concepts, practices, and standards. Full knowledge of industry practices.
EDUCATION & EXPERIENCE:
- This position involves heavy customer (employee) interaction and therefore requires superior customer service.
- 3 to 5 years of experience a Travel Agent desired
- Bachelor’s degree or equivalent years of experience desired
- In addition, we seek the following background/skills:
- Experienced Travel Agents
- Strong knowledge of the airline travel system
- Proven experience planning and booking international travel
- Strong computer skills; Microsoft Excel, Word and Outlook
- Positive, outgoing demeanor and the ability to work well under high ops tempo
SECURITY CLEARANCE: TS/SCI Full Scope Poly
Intrepid Acquisition Holdings, LLC
www.intrepidgs.com
Intrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.
Intrepid Acquisition Holdings, LLC. (“IAH” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Benefits:
Health Insurance, 401K Plan