What are the responsibilities and job description for the Project Specialist II position at IAP Worldwide Services, Inc?
The Project Specialist II serves as a program operations lead with delegated authority from the Program Manager to independently administer key aspects of contract execution. The role exercises discretion and independent judgment in interpreting contract requirements, evaluating program risks, advising management on operational decisions, and ensuring compliance with contractual, financial, and quality standards. The role serves as Acting Manager when delegated.
ESSENTIAL JOB FUNCTIONS: (not limited to duties as described – performs related duties as requested)
- Support the Program Manager in overall contract execution to meet scope, schedule, budget, and quality objectives.
- Assist with monitoring contract performance metrics in accordance with contract requirements.
- Track Contract Data Requirements Lists (CDRLs), deliverables, and reporting deadlines.
- Coordinate day-to-day project and program activities across multiple workstreams.
- Support staffing actions, onboarding, training documentation, and labor category compliance for contract personnel.
- Coordinate with subcontractors, vendors, and teaming partners to ensure alignment on contractual obligations.
- Maintain program task schedules.
- Arrange all aspects of travel to include LOA, SPOT, travel authorizations, expense reports.
- Tracks material requests and associated documentation, maintains P-Card purchases and reconciliation, coordinates with Procurement on required Material Requests.
- Prepare technical and management deliverables, meeting minutes, program briefs, dashboards, and weekly/monthly status reports.
- Maintain documentation repositories and ensure version control.
- Assist with organizing and facilitating program reviews, status meetings, and customer briefings.
- Serve as acting Program Manager for customer interactions when the PM is unavailable.
- Identify, document, and track risks and issues; assist with developing mitigation strategies.
- Support budget monitoring, spending forecasts, and subcontractor invoice reviews.
- Recommend improvements to project workflows, documentation standards, and operational processes to increase efficiency.
- Ensure consistent application of company and contract-specific quality standards.
EDUCATION & EXPERIENCE: (or equivalent)
- Bachelor's degree
- 5 years professional experience with ensuring effective performance of team duties
KNOWLEDGE & SKILLS:
- Prior experience with NDTE program a plus.
- Fluent with Microsoft Office Suite (Word, PowerPoint, & Excel).
- Strong organizational and documentation skills, with experience developing contract-level reports and briefings.
TRAVEL: As needed
SECURITY CLEARANCE : Ability to obtain and maintain a U.S. government Secret clearance.
Pay Range: $34.00-$36.50
Intrepid Acquisition Holdings, LLC
www.intrepidgs.com
Intrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.
Intrepid Acquisition Holdings, LLC. (“IAH” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Salary : $34 - $37