Accounts Payable / Receivable Specialist

Accounts Payable / Accounts Receivable Specialist

Join One of North America's Leading Industrial Engineering & Construction Organizations!

Are you an experienced early career accounting professional who thrives in a fast-paced industrial, engineering, construction, manufacturing, or project-driven environment?

Do you enjoy building relationships, solving problems, and working with people just as much as you enjoy working with numbers?

Industrial Accessories Company (IAC), a leading OEM, EPC, and construction organization specializing in Air Pollution Control, Bulk Material Handling, Industrial Drying Systems, and Process Equipment, is seeking an experienced Accounts Payable / Accounts Receivable Specialist to join our growing Accounting team.

This position is heavily focused on Accounts Payable while also supporting customer billing, collections, and Accounts Receivable activities. If you have experience supporting industrial projects, construction operations, manufacturing organizations, engineering firms, contractors, or other project-based businesses and enjoy interacting with vendors, suppliers, customers, and internal stakeholders, we would love to hear from you.

About Us

At IAC, we're not just supporting industrial projects—we're helping build some of the most innovative material handling, air pollution control, and industrial process systems in North America and around the world.

For more than 35 years, IAC has delivered turnkey engineering, procurement, construction, fabrication, commissioning, and aftermarket solutions to customers across a wide variety of industries.

Our success is driven by exceptional people, strong customer relationships, technical expertise, and a relentless commitment to continuous improvement.

Powered by Viewpoint Spectrum ERP, our Accounting team plays a critical role in supporting projects from proposal through final payment, helping ensure the financial health and operational success of the organization.

Position Overview

This is far more than a traditional Accounts Payable role.

As an Accounts Payable / Accounts Receivable Specialist, you will serve as a key business partner supporting project teams, vendors, customers, purchasing professionals, engineers, operations personnel, and company leadership.

You will be responsible for processing vendor invoices, managing payment activities, reconciling accounts, supporting customer billing and collections efforts, and helping ensure accurate financial records within our Viewpoint Spectrum ERP system.

The ideal candidate is highly organized, detail-oriented, customer-focused, and possesses exceptional communication skills. This role requires someone who is equally comfortable processing invoices, resolving discrepancies, answering vendor questions, supporting collections efforts, and maintaining strong working relationships with internal and external stakeholders.

Key Responsibilities

Accounts Payable (Primary Focus)

• Process vendor invoices accurately and timely utilizing Viewpoint Spectrum ERP.
• Match invoices to purchase orders, receiving documentation, project records, and supporting approvals.
• Review invoice coding and approval workflows for accuracy and compliance.
• Process weekly check runs, ACH payments, wire transfers, and other vendor payment methods.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Maintain vendor files, W-9 documentation, and payment records.
• Support month-end and year-end closing activities.
• Assist with 1099 reporting and vendor compliance requirements.
• Coordinate with Purchasing, Project Management, Engineering, and Operations teams to resolve invoice and project cost allocation issues.
• Build and maintain positive working relationships with vendors and suppliers.

Accounts Receivable (Secondary Focus)

• Support customer invoicing and billing activities.
• Monitor customer payment activity and aging reports.
• Assist with collections efforts and account follow-up.
• Apply customer payments and maintain account records.
• Resolve billing discrepancies and customer account questions.
• Partner with Project Managers and leadership to improve cash flow and collection performance.

ERP & Financial Systems

• Utilize Viewpoint Spectrum ERP software to manage AP and AR transactions.
• Maintain accurate vendor, customer, project, and accounting records.
• Generate reports and assist with financial analysis.
• Support accounting process improvements and workflow enhancements.
• Participate in continuous improvement initiatives that increase efficiency and accuracy.

Required Qualifications

• Minimum 3 years of experience in Accounts Payable, Accounting, Bookkeeping, Finance, or related accounting functions.
• Experience working within ERP systems.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize multiple projects and deadlines.

Preferred Qualifications

• Experience utilizing Viewpoint Spectrum ERP software.
• Experience within industrial construction, engineering, manufacturing, fabrication, EPC, contracting, or project-based organizations.
• Experience supporting project accounting environments.
• Understanding of purchase orders, project costing, vendor management, customer billing, and collections.
• Associate's or Bachelor's Degree in Accounting, Finance, Business Administration, or related field.

The Ideal Candidate

The successful candidate is someone who enjoys interacting with people and takes pride in delivering outstanding customer service.

This individual will regularly communicate with:

• Vendors and Suppliers
• Customers
• Project Managers
• Engineers
• Purchasing Professionals
• Construction Teams
• Operations Personnel
• Executive Leadership

As a result, exceptional communication skills, professionalism, and a strong telephone presence are critical to success.

You are someone who:

• Builds positive relationships quickly.
• Communicates professionally and confidently.
• Can navigate difficult conversations while maintaining strong business relationships.
• Possesses strong problem-solving skills.
• Takes ownership and follows issues through to resolution.
• Thrives in a collaborative, team-oriented environment.
• Balances persistence, professionalism, and customer service.

Why Join IAC?

• Industry-leading engineering and construction projects.
• Stable and growing organization.
• Collaborative, family-oriented culture.
• Direct exposure to company leadership and project teams.
• Competitive compensation and comprehensive benefits package.
• 401(k) with company match.
• Medical, Dental, Vision, Life, Disability, and Employee Assistance Programs.
• Paid Time Off and company holidays.
• Opportunity for long-term career growth and advancement.

If you're looking for an opportunity where your accounting expertise, communication skills, and relationship-building abilities can make a meaningful impact every day, we'd love to hear from you.

Apply today and become part of the IAC team.